158 · Representative Documents: Copyright and Use Rights Policies
DIGITAL LIBRARY OF THE CARIBBEAN
Guide to Permissions &Copyright/Public Domain Review
http://dloc.com/AA00002865/00004/pdf
www.dloc.com Permissions and Copyright: 6
b. For books and published works, the copyright page will usually state who the copyright
holder is.
i. Individuals: individual authors and their estates can often be reached care of
their publishers. Well‐known authors often have a contact address for copyright
contact address listed in an online databaseviii
ii. Publishers: the mailing address for a publisher can often be found using “Books
in Print.”
3. Download a copy of the templates:
a. Cover Letter Templates: http://dloc.com/AA00002863
b. Grant of Permissions Templates: http://dloc.com/AA00004147
4. On cover letter template (http://dloc.com/AA00002863), update the text in red with the
appropriate information:
a. Date the letter or email is being sent.
b. Creator, title, and item for which permissions are being requested.
5. Update the text in red in the grant of permissions template (http://dloc.com/AA00004147) to
include the item’s information.
6. Send the permissions request through mail, email, or in person.
a. When sending through email: copy and paste the text from the cover letter into the
body of the email and attach the grant of permissions document.
7. Update documentation tracking the permissions process.
a. Note in internal documentation: date permissions request was sent, where permissions
request was sent and include address information (email or physical).
b. Note any responses for the permissions request as they are received.ix
Previous Page Next Page