140 · Representative Documents: Collection/Selection Policies
UNIVERSITY OF BRITISH COLUMBIA
Digital Initiatives. Documentation
http://diginit.library.ubc.ca/documentation/
Documentation |Digital Initiatives
http://diginit.library.ubc.ca/documentation/[8/7/13 7:05:15 PM]
3. Does the material create a virtual collection of geographically scattered materials?
4. Does the target material duplicate resources already available digitally elsewhere? Could the Library simply
point to their use?
Potential
1. Does the material help the Library to strengthen its mandate to explore, research and create using new
technologies and formats? (see Digitization Strategy Vision)
2. Does the material provide opportunities for new collaborations?
3. Does the material provide an opportunity to develop and enhance mechanisms for access: metadata, new
formats, new tools in scholarly communication etc.?
Available Resources and Technical Feasibility
1. Are there sufficient financial and human resources to complete the entire project?
2. If the project must be done in phases is it likely that there will be resources to complete them?
3. Comparing the resources consumed by the target project to other available projects are there compelling
reasons to choose this project over another -preservation, access, value to present or future researchers etc.
4. Is the project ongoing for the foreseeable future? What are the ongoing resource cost estimates for a 3-5
year window?
5. Are the technical challenges so large that the project is likely to become unwieldy or unsustainable? Is the
project, as it is currently conceived, simply impossible to do because of the technical challenges?
6. Is it possible to automate much of the technical side of the project to avoid overly labour intensive workflows?
7. What resources are likely to be needed for the ongoing curation of the material?
8. Are there technical issues around curation which need to be considered?
Rights Issues
1. Does the Library hold copyright for the material to be digitized?
2. Does the Library have written documentation from the rights owner allowing it to hold a digital copy of the
material?
3. Does the Library require any other permission prior to embarking on the project?
Process
After reviewing the various questions the decision makers will weight criteria under “Value and Usefulness” as
essential but the deciding factors are really under “Access and Potential” as most projects would likely stand up
to the scrutiny of “Value and Usefulness”. In prioritizing projects there should be elements from all criteria
present. The issue of available resources and technical feasibility must always be considered and factored into
the final decision and lack of resources or technical complexity may be the final deciding factors regardless of
the merit of the project.
Last updated on February 17, 2012 @9:58 am
Staff Site |Copyright Guidelines |Policies |Contact Us UBC Library
Info: 604.822.6375
Renewals: 604.822.2883
250.807.9107
Emergency Procedures |Accessibility |Contact UBC |© Copyright The University of British Columbia
Previous Page Next Page