78 · Survey Results: Survey Questions and Responses
“Collections that are processed are put on the Web site as the Manuscripts Cataloging Librarian has time.”
“Collections without finding aids are generally those still only described in our card catalog or those that are
uncataloged. Cataloging is assigned from a priority list of collections agreed upon by public service, curatorial,
and administrative staff. Currently finding aids are created in an MS Word template during processing and then
converted to EAD when processing is completed. We are currently reviewing various methods and techniques
both simplify and speed this process.”
“Curator makes decision.”
“Current finding aids are routinely encoded and added. Legacy finding aids are encoded as time permits.”
“Depends on need.”
“Essentially all legacy print finding aids, indexes, card files, etc., have been migrated online. Some collections,
however, are represented on the Web only by brief collection-level records.”
“Finding aids are added as collections are processed.”
“Finding aids in EAD are produced as a product of processing.”
“Finding aids that are encoded in EAD are included on the Web site.”
“If EAD-encoded.”
“If the finding aid is not suitable for Web delivery a note associated with the collection informs the research that a
paper finding aid is available in the repository.”
“In the past we would load when we had a completed folder level finding aid. We are starting to add brief EAD
records now.”
“Most important to researchers, most requested or relationship to the university.”
“Most manuscript finding aids are on the Web, a few aren’t due to time and money.”
“New acquisitions are added when processed. Fonds acquired before implementation of EES are transcribed
when staff resources permit.”
“Newly processed small collections created in EAD older finding aids converted from WordPerfect using macros
selection based on significance, currency of data, and staff availability.”
“No, because the KDL is used to host the finding aids. It provides a centralized digital repository for Kentucky-
wide resources.”
“Once processed, then converted to HTML.”
“Only the finding aids that have been proofed and reformatted to meet current standards are placed online. We
only put up finding aids that have container listings.”
“Putting it in an electronic format, proofreading the electronic copy, looking for inconsistencies, reorganizing
collection if needed.”
“Retrospective finding aids project recently completed—not all existing collections had finding aids. Transitioning
to new delivery platform for all 481 existing finding aids.”
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