74 · Survey Results: Survey Questions and Responses
“1) Curator decides that a collection or portions of a collection should be digitized and prepares a project
proposal. Requests to digitize materials can be initiated by patrons or the curators. 2) Curator presents proposal
to the Board of Curators for approval. 3) Board of Curators reviews the proposal and sends a recommendation to
the library’s Administrative Council for final approval and prioritization. 4) Project team is formed and the project
begins.”
“231 finding aids, plus accession record information for unprocessed collections. Transitioning to new EAD
delivery platform for all 481 finding aids. All collections—processed and unprocessed—have at least a collection-
level MARC record in ILS. Maintain separate database-derived html-only Web site for institutional archives, not in
EAD.”
“Added as completed. Add legacy records as time allows.”
“All but the most recent acquisitions, which generally get added as they are logged in.”
“All collections are represented in the OPAC, with a ‘K-level’ record for unprocessed collections and ‘I-level’
records for processed collections. Only processed collections are represented on the Web site, that is, index entries
with links to electronic finding aids. Single item collections, those with no finding aids, are represented only in the
OPAC.”
“All collections that have been processed are added to the Web site.”
“All faculty papers and historical collections are described on the Web site. The control plan for university records
is available online, but only those collections with EAD-encoded finding aids are fully represented.”
“As collections are processed or re-processed (updated) we put the finding aid on the Web. We are continually
converting legacy finding aids for presentation on the Web. Have been doing so since 1994.”
“As new collections are processed, finding aids are marked up and put in the DLXS database.”
“At present we do not have either criteria or a process for adding collections.”
“Catalog records and finding aids are added as collections are accessioned and processed.”
“Collection descriptions are added to the Web site in the form of EAD-encoded finding aids. These finding aids
are added after the collection has been processed. When materials from a collection are selected for digitization
or when researchers show interest in a collection that does not have an online finding aid, we create one to match
demand.”
“Collection-level record and/or finding aid available.”
“Collections could be represented on the Web with 1) a bibliographic record, 2) a finding aid, 3) a virtual exhibit,
4) a digitized copy, or 5) all of the above.”
“Collections that are open for research are added to the Web site. Collections that aren’t processed are not
currently listed on the Web site. Collections can also be closed or restricted according to a range of criteria.”
“Collections that are processed and available for research. This figure is an estimate.”
“Curatorial decision to include information about a collection on the Web site with appropriate note that it has
not been processed for unassisted use. If curator decides to include information on the Web the data is entered
into an access database (with link to finding aid) which is delivered via Cold Fusion to the Web.”
“1) Curator decides that a collection or portions of a collection should be digitized and prepares a project
proposal. Requests to digitize materials can be initiated by patrons or the curators. 2) Curator presents proposal
to the Board of Curators for approval. 3) Board of Curators reviews the proposal and sends a recommendation to
the library’s Administrative Council for final approval and prioritization. 4) Project team is formed and the project
begins.”
“231 finding aids, plus accession record information for unprocessed collections. Transitioning to new EAD
delivery platform for all 481 finding aids. All collections—processed and unprocessed—have at least a collection-
level MARC record in ILS. Maintain separate database-derived html-only Web site for institutional archives, not in
EAD.”
“Added as completed. Add legacy records as time allows.”
“All but the most recent acquisitions, which generally get added as they are logged in.”
“All collections are represented in the OPAC, with a ‘K-level’ record for unprocessed collections and ‘I-level’
records for processed collections. Only processed collections are represented on the Web site, that is, index entries
with links to electronic finding aids. Single item collections, those with no finding aids, are represented only in the
OPAC.”
“All collections that have been processed are added to the Web site.”
“All faculty papers and historical collections are described on the Web site. The control plan for university records
is available online, but only those collections with EAD-encoded finding aids are fully represented.”
“As collections are processed or re-processed (updated) we put the finding aid on the Web. We are continually
converting legacy finding aids for presentation on the Web. Have been doing so since 1994.”
“As new collections are processed, finding aids are marked up and put in the DLXS database.”
“At present we do not have either criteria or a process for adding collections.”
“Catalog records and finding aids are added as collections are accessioned and processed.”
“Collection descriptions are added to the Web site in the form of EAD-encoded finding aids. These finding aids
are added after the collection has been processed. When materials from a collection are selected for digitization
or when researchers show interest in a collection that does not have an online finding aid, we create one to match
demand.”
“Collection-level record and/or finding aid available.”
“Collections could be represented on the Web with 1) a bibliographic record, 2) a finding aid, 3) a virtual exhibit,
4) a digitized copy, or 5) all of the above.”
“Collections that are open for research are added to the Web site. Collections that aren’t processed are not
currently listed on the Web site. Collections can also be closed or restricted according to a range of criteria.”
“Collections that are processed and available for research. This figure is an estimate.”
“Curatorial decision to include information about a collection on the Web site with appropriate note that it has
not been processed for unassisted use. If curator decides to include information on the Web the data is entered
into an access database (with link to finding aid) which is delivered via Cold Fusion to the Web.”
