Manuscript Collections on the Web, SPEC Kit 307 (October 2008)

Walton, Donnelly Lancaster

108 · Survey Results: Survey Questions and Responses
access. These collections often require a fair amount of work to re-process to align with current practices and
demonstrated patterns of use. http://ublib.buffalo.edu/libraries/units/music/special.html. Law has one librarian
who spends 25% of her time arranging and describing manuscript collections, 25% on adding ms collection
information to the Web, and 50% on reference and library instruction. Law has 114 linear feet of processed
collections. 7 collections are processed at the folder-level 7 are represented on the Web site 9 finding aids (all
marked up in EAD) are on the Web site (7 for mss collections, 2 for records collections). Law does not create
MARC records for mss collections. Music has one librarian who spends 40% of his time arranging and describing
collections, 20% on adding information to the Web, and 40% on reference and cataloging. Music has 429 linear
feet of processed collections and 109 feet of unprocessed collections. 49 collections have been processed at the
folder level 5 collections have been provided with item-level description to provide access to musical works 41
collections are represented on the Web 33 finding aids are on the Web 13 are marked up in EAD. Music creates
MARC records for mss collections 34 collections have MARC records.”
“We use templates for EAD encoding, which allows students to help.”

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SPEC Kit 307: Manuscript Collections on the Web (October 2008) resources

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108 · Survey Results: Survey Questions and Responses
access. These collections often require a fair amount of work to re-process to align with current practices and
demonstrated patterns of use. http://ublib.buffalo.edu/libraries/units/music/special.html. Law has one librarian
who spends 25% of her time arranging and describing manuscript collections, 25% on adding ms collection
information to the Web, and 50% on reference and library instruction. Law has 114 linear feet of processed
collections. 7 collections are processed at the folder-level 7 are represented on the Web site 9 finding aids (all
marked up in EAD) are on the Web site (7 for mss collections, 2 for records collections). Law does not create
MARC records for mss collections. Music has one librarian who spends 40% of his time arranging and describing
collections, 20% on adding information to the Web, and 40% on reference and cataloging. Music has 429 linear
feet of processed collections and 109 feet of unprocessed collections. 49 collections have been processed at the
folder level 5 collections have been provided with item-level description to provide access to musical works 41
collections are represented on the Web 33 finding aids are on the Web 13 are marked up in EAD. Music creates
MARC records for mss collections 34 collections have MARC records.”
“We use templates for EAD encoding, which allows students to help.”

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SPEC Kit 307: Manuscript Collections on the Web · 109
University at Albany, SUNY
University of Alberta
Boston College
Boston Public Library
Brigham Young University
University of British Columbia
Brown University
University at Buffalo, SUNY
University of California, Berkeley
University of California, Davis
University of California, Irvine
University of California, Los Angeles
University of California, San Diego
University of Chicago
University of Colorado at Boulder
Colorado State University
Columbia University
University of Connecticut
Cornell University
University of Delaware
Emory University
University of Florida
Florida State University
George Washington University
Georgia Institute of Technology
University of Guelph
University of Hawaii at Manoa
University of Houston
Howard University
University of Illinois at Chicago
University of Illinois at Urbana-Champaign
Indiana University Bloomington
University of Iowa
Iowa State University
Johns Hopkins University
University of Kansas
Kent State University
University of Kentucky
University of Louisville
University of Manitoba
University of Massachusetts, Amherst
University of Miami
Michigan State University
University of Minnesota
Université de Montréal
University of Nebraska–Lincoln
New York Public Library
University of North Carolina at Chapel Hill
North Carolina State University
Ohio State University
University of Oklahoma
Oklahoma State University
University of Oregon
University of Pennsylvania
Pennsylvania State University
Purdue University
Rutgers University
University of Saskatchewan
University of Southern California
Syracuse University
University of Tennessee
University of Texas at Austin
University of Utah
Vanderbilt University
University of Virginia
University of Washington
Washington State University
Washington University in St. Louis
University of Waterloo
Wayne State University
University of Western Ontario
University of Wisconsin–Madison
Yale University
York University
Responding Institutions

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SPEC Kit 307: Manuscript Collections on the Web (October 2008) resources

SPEC Kit 307: Manuscript Collections on the Web · 107
the export of valid EADs for each collection. We consider all staff who are working on the description project to
be involved in ‘putting manuscript description online.’”
“Indiana University Archives also holds manuscript collections. At the Lilly Library, we do not keep statistics on
several of the questions you asked and I have left those questions blank.”
“It’s difficult to parse the work on university records separately from manuscript collections. None of our staff is
dedicated to arrangement and description, we all have broader responsibility.”
“Mainly I’m concerned that you realize that there are manuscript collections in the University of Oregon Archives
collections. The finding aids to these collections are processed and finding aids encoded and collections cataloged
just like the manuscript collections.”
“MIT has approximately 600 manuscript collections, ranging from a few or single items to over 200 cubic feet of
material. Most of the collections are those of former or current MIT professors.”
“Our collections are very large—typically 100 linear feet or more. This makes providing access to the container
lists a challenge and a goal.”
“Our institution is currently in the process of redesigning the portion of our Web site that provides access to
manuscript collections. Each collection will receive its own dedicated page which lists collection title, collection
number, extent, description, date, subject, and access notes. There will also be links present on this page directing
users to additional information including finding aids, catalog records, or item listings. Finding aids will be hosted
locally using an XSLT style sheet and MARC records will be created for all manuscript collections.”
“Rare Books: The manuscript collections are still generally under-organized and under-described. Despite regular
accession, there has never been the staff to undertake organization except at a very minimum level. Furthermore,
the whole question of Web access is one that has not been addressed. Osler: We find that the RAD entries on our
Web page are generating a lot of interest &use.”
“These answers apply to the manuscripts held by the U-M University Library. We report ARL statistics for the
University Library together with several independent libraries on the U-M campus, including the Bentley Historical
Library, which holds over 40,000 additional linear feet of manuscripts.”
“Two separate units are represented in the answers above: University Archives Rare Books &Special Collections
(Manuscripts Collections).”
“We are continually providing greater access to manuscript collections. Our next areas of work concern thematic
access and digital collections.”
“We currently have three vacant positions in our technical processing area—Acquisitions Specialist, Technical
Services (processing) Archivist, and Head, Special Collections Technical Services. Some of the statistics are based
on 2006–early 2007 figures, which are the latest I have.”
“We make an effort to create many levels of access to our collections. This survey touched upon EAD finding
aids and collection-level descriptions. We also create access to collections through online exhibits: http://
ublib.buffalo.edu/libraries/units/archives/exhibit.html. Two other areas of the University Libraries have small
collections of manuscripts: the Law Library (http://law.lib.buffalo.edu/departments/info-services/collections/
Finding-Aids/index.asp) and the Music Library. The Music Library has a sort of middle online category: older forms
of inventories that would not now be considered finding aids, that have been put into HTML format for online

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Page 9Survey Results click to expand contents

Page 111Representative Documents click to expand contents

Page 113Manuscript Collection Web Sites click to expand contents

Page 137Finding Aid Web Sites click to expand contents

Page 163Web Sites of Collaborative Online Resources click to expand contents

Page 179Arrangement and Description Guidelines click to expand contents

Page 187Processing for the Web click to expand contents

Page 195Selected Resources click to expand contents

SPEC Kit 307: Manuscript Collections on the Web (October 2008) resources

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SPEC Kit 307: Manuscript Collections on the Web (October 2008) resources

SPEC Kit 307: Manuscript Collections on the Web (October 2008) resources