Digital Collections Assessment and Outreach, SPEC Kit 341 (August 2014)

Ochoa, Marilyn N.; Taylor, Laurie N.; Sullivan, Mark V.

SPEC Kit 341: Digital Collections Assessment and Outreach · 107
Assessment Reports and Instruments

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SPEC Kit 341: Digital Collections Assessment and Outreach · 107
Assessment Reports and Instruments

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108 · Representative Documents: Assessment Reports and Instruments
DUKE UNIVERSITY
TRLN. Content, Context, and Capacity. Evaluation
http://www2.trln.org/ccc/evaluation.htm
Triangle Research Libraries Network: Content, Context, and Capacity: Evaluation
http://www2.trln.org/ccc/evaluation.htm[8/19/14 3:14:24 PM]
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Evaluation
Evaluation was an important component of the CCC grant. Evaluative efforts were led by the grant's Evaluation Working Group. In year one, the
Evaluation Working Group defined the CCC project's quantitative assessment needs.
In year two, the group added new members with expertise in qualitative assessment and drafted a comprehensive plan for qualitative evaluation. Over
the course of years two and three, several qualitative evaluation efforts were undertaken, and all data that was gathered and tracked from the
beginning of the project was analyzed.
Findings
Qualitative Assessment
Faculty and History Scholar Evaluation Summary, January 2014
Undergraduate Survey Report, May 2013
K-12 Educators Survey Report, October 2012
Quantitative Assessment
Quantitative Data Analysis Summary, January 2014
In 2013, an article was published by Joyce Chapman and Samantha Leonard entitled, "Cost and benefit of quality control visual checks in large-
scale digitization of archival manuscripts." The article is a case study using CCC production to determine the optimum balance between
production and quality control visual checks. The article can be accessed via Library Hi Tech, Vol. 31 Iss: 3, pp. 405-418.
Online Usage Statistics
Usage summary (V of V), August 2013 -January 2014
Usage report (IV of V), February 2013 -July 2013
Usage report (III of V), August 2012 -January 2013
Usage report (II of V), February 2012 -July 2012
Usage report (I of V), August 2011 -January 2012
Facebook Analytics
Facebook Analytics Report: I, July 2012 -September 2012
Processes
Time-tracking
Participating institutions tracked the time they spent on various grant activities for evaluative purposes. These activities included:
Materials preparation
An important and time-consuming part of the large-scale digitization process is preparing the materials for digitization. Student workers timed
themselves as they reviewed the materials in the following areas:
Condition and conservation review
Fastener removal
Privacy and IP review
This review included identifying materials in need of conservation work, removing fasteners such as staples or paper clips from pages, and identifying
materials with privacy or copyright concerns.
Home Content Context Capacity

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106 · Representative Documents: Outreach and Assessment Guides
UNIVERSITY OF TENNESSEE
Assessment Plan FY2013–2014
https://www.lib.utk.edu/assessment/files/AssessmentPlan2014_draft.pdf
Projects
On-‐going and planned assessment projects for FY13-‐14 are listed below. Other
projects/activities may be implemented as need/time allows.
LibQUAL+ Lite Survey
LibQUAL+ Lite is an internationally known survey administered by ARL that
measures service quality perception among library users. The survey was deployed
at UTK Libraries in the spring of 2013.
Multiple Workshop Library Instruction Study
Originating out of the IMLS funded Lib-‐Value Study, this study examines the impact
of multiple library instruction workshops on an at-‐risk student population. Data
collection began in summer 2012 and continued in summer 2013.
Instructor Focus Groups
Focus groups with adjunct instructors examining how the Libraries support their
teaching began in summer 2013.
ARL Annual Survey
Collecting and reporting data for the ARL Annual Survey requires coordinating
efforts among numerous UTK Libraries’ staff, as well as four partner libraries. The
stats reported to this survey are used in multiple ways throughout the year.
Data Inventory
An inventory of currently collected assessment related data began in summer 2013
as a first step in drafting an assessment data management plan.
Website Usability Study
A usability study of the Libraries’ newly re-‐designed homepage will begin in fall
2013.
Disability Services Assessment
An audit of the Libraries’ disability services and accommodations will be conducted
with the guidance of the Office of Disability Services. This may include focus groups.
In-‐Library User Survey
This survey will be conducted at Hodges and all branch libraries in spring of 2014. It
allows us to determine how to deploy resources, based on users actual use of library
facilities.

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Page 9Survey Results click to expand contents

Page 71Representative Documents click to expand contents

Page 73Digital Collections Homepages click to expand contents

Page 85Digital Project Selection Criteria click to expand contents

Page 95Outreach and Assessment Guides click to expand contents

Page 107Assessment Reports and Instruments click to expand contents

Page 147Marketing Plans click to expand contents

Page 155Promoting Digital Collections click to expand contents

Page 169Lesson Plans and Classroom Resources click to expand contents

Page 177Works Created from Digital Collections click to expand contents

Page 185Job Descriptions click to expand contents

Page 195Selected Resources click to expand contents

SPEC Kit 341: Digital Collections Assessment and Outreach (August 2014) resources

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