SPEC Kit 341: Digital Collections Assessment and Outreach · 41
Data/digital curation is part of the planning for digital collections. Evaluation of resources might involve migration to
more stable platforms, re-examination of framework decisions, or updates to interface design.
Evaluation has assisted in donor relations to get potential collaborators and/or donors to identify, articulate, and
consider issues related to long-term preservation of digital content.
Evaluation has helped secure campus funding for our data repository, which supports the entire data lifecycle.
Evaluation has informed the scale at which we will support various digital file types and what workflows are needed.
Evaluation of collections have likely impacted data curation, but not in a formal sense.
Identifies gaps and priorities in new collection foci, impacted ranges of formats selected for long-term curation,
discovery assessment impacts discovery and infrastructure decisions, evaluating impact of copyright legislation changes.
Increased concerns regarding longer-term sustainability of boutique websites and digital exhibits
It enables us to focus our limited resources on collections that will have the most impact.
It wasn’t so much evaluation of collections as evaluation of our platform, and the awareness of our need to know more,
that has resulted in—mostly—education about the digital curation lifecycle. That education helps us make running
operating decisions.
New search features have been developed based on user feedback. Some of these features aid in the discovery of
research date.
Our data management services group is a result of evaluation of the landscape.
Review resources to be placed toward most requested materials.
The ETD collection is our heaviest used collection. Showing this allowed us to assign resources to help curate the
collection and do metadata clean up projects.
The evaluation of the digital asset management system hosting our digital collections has resulted in improved access to
and preservation of our digital collections.
Use of collections provides strong impetus for preservation.
Used to determine whether to continue sustaining or to deaccession.
We have evaluated collections to be decommissioned, although honestly I don’t think any have actually been taken
down. Many, however, have been migrated to new delivery platforms and updated in the process.
We have implemented events vocabularies and in the process of developing curatorial tools and a preservation back
end, we have learned the value of noting events as a way to maintain a “clean” record of collection’s history.
We have shown how views of other open access items may enhance data access to potential researcher depositors.
We’ve reviewed our collections from the standpoint of preservation and determined that our current platform needs to
be revamped to address that issue.
With the integrated mySOBEK tools in SobekCM for users (patron-users, researcher and material creator/submitter
users, curator users, and others), evaluation of data and digital curation lifecycle needs for campus researchers has been
used to inform the ongoing development of the Curator Tools for managing materials and has been used to develop the
integrated data support within the Digital Collections and IR.
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