SPEC Kit 341: Digital Collections Assessment and Outreach · 93
UNIVERSITY OF WISCONSIN
Digital Project Development Process PDF
http://uwdcc.library.wisc.edu/documents/ProjectDevelopmentProcess.pdf
Understanding (MOU) that details project participants and explicitly states their
respective responsibilities for project management, content selection, reformatting,
description, delivery, and maintenance of the deliverables outlined in your proposal.
Once the terms of this memo have been agreed upon, signed, and returned to UWDCC,
your project will be assigned a priority code and production phases will be scheduled. At
this point, your project will be queued for production.
Note: Not all projects require an MOU.
Phase 2: Production
1. Materials Transfer and Inventory
UWDCC staff will coordinate transfer of project materials to the UWDCC office, located
at 431 Memorial Library. Materials will be inventoried and stored according to criteria
documented in the Technical Assessment.
2. Reformatting, Description, Indexing and/or Infrastructure Development
Project staff will begin your project. This production work may include the reformatting
of materials, creating appropriate metadata records, indexing the project files and/or
developing any additional delivery or Web infrastructure agreed to in the MOU.
3. Quality Control and Testing
UWDCC staff and the content provider(s) collaborate to ensure the integrity of the
project content and delivery systems. Typically, corrections are needed --once all
corrections have been made the project can be moved into production.
4. Final Review
The content provider will be asked to complete a final review of their digitized resource,
prior to public release.
Phase 3: Post-Production and Promotion Phases
Once all deliverables documented in the MOU have been met, your project will be moved into
production, at which point it is available online to the general public. Procedures for moving
projects into production are as follows:
1. UWDCC staff will add the project to the UWDC collections web site, located at
http://uwdc.library.wisc.edu/collections.html.
2. UW Madison’s Central Technical Services will catalog the collection in Madison’s local
OPAC, called MadCat, and WorldCat. Note: Each UW campus should develop its own
procedures for adding new projects to their local web sites and OPACs.
University of Wisconsin Digital Collections Center
431 Memorial Library /Madison, Wisconsin 53706
digitalcontent@library.wisc.edu /608.265.3059
http://uwdc.library.wisc.edu
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