University Library Questionnaire · 91 interim periods when an individual was not engaged in professional library employment if these periods are short in relation to the overall professional career. Count an academic year contract period as a full year. Be sure to include professional experience in previous positions and in other institutions. The figure should be rounded off to the nearest whole number for example, a position with 14.5 years of experience would appear as 15. 8. Indicate “Rank” using the following system of codes: 0 The library director. Some systems also use 0 for assistant and/or associate directors. 1 Lowest level in the rank structure, such as an entry-level position. 2–8 Successively higher levels for example, 5 indicates a higher rank than 2. 9 Rank cannot be determined, or, the individual is outside the organization’s rank structure. Responses concerning rank should be limited to professional librarians, and other professionals who occupy the same ranks as librarians. Leave the rank column blank for professionals who do not occupy these ranks or if the column is not applicable. For example, if the Library Business Officer holds a rank typically used for university administrators but not for librarians, do not supply a rank code for that individual, even if you have included salary and other data. If multiple ranking structures are used for librarians and these structures are substantially different and not equivalent, enter individual rank information only for that group which represents the largest fraction of “rank-and-file” librarians. The maximum number of ranks reported here should not exceed the maximum number of rank- levels reported in Part I for individual data under Rank structure. When counting the total number of rank levels, include ranks that may be unoccupied at the present time due to circumstances like unusually high turnover, hiring freezes, etc. 9. “Percent” is used to determine if an employee works full-time or part-time. All full-time employees have Percent = 1.00, i.e., they work 100% of a full-time schedule. If Percent is less than 1.00, then the employee works that fraction of a full-time schedule. For example, a 65% time appointment would be entered as 0.65. Calculate the percent appointment by dividing the amount of time an employee works by the amount considered to be the norm for full-time employment at your institution. For example, if a full-time appointment at your institution is 12 months at 40 hours per week: o A 9-month part-time appointment has Percent = 9/12, or 0.75. o An appointment at 30 hours per week has Percent = 30/40, also 0.75. o An appointment at 30 hours and 9 months has Percent = 0.75 x 0.75 = 0.56. Enter Percent with two decimal points. Optional Questions: The U.S. Office of Management and Budget has revised the Standards for the Classification of Federal Data on Race and Ethnicity1 and according to the new standard there will be five minimum categories for data on race (American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, and White) and one category for data on ethnicity (“Hispanic or Latino”). Respondents will be able to report more than one race 1 http://www.whitehouse.gov/omb/bulletins/b00-02.html and http://www.whitehouse.gov/OMB/fedreg/ombdir15.html
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