140 · ARL Annual Salary Survey 2013–2014
Responses concerning rank should be limited to professional librarians, and other professionals
who occupy the same ranks as librarians. Leave the rank column blank for professionals who do
not occupy these ranks or if the column is not applicable. For example, if the Library Business
Officer holds a rank typically used for university administrators but not for librarians, do not
supply a rank code for that individual, even if you have included salary and other data.
If multiple ranking structures are used for librarians and these structures are substantially different
and not equivalent, enter individual rank information only for that group which represents the
largest fraction of “rank-and-file” librarians.
The maximum number of ranks reported here must not exceed the maximum number of rank-
levels reported in Part I for individual data under Rank structure. When counting the total
number of rank levels, include ranks that may be unoccupied at the present time due to
circumstances like unusually high turnover, hiring freezes, etc.
9. “Percent” is used to determine if an employee works full-time or part-time. All full-time
employees have Percent = 1.00, i.e., they work 100% of a full-time schedule. If percent is less than
1.00, then the employee works that fraction of a full-time schedule. For example, a 65% time
appointment would be entered as 0.65. Calculate the percent appointment by dividing the amount
of time an employee works by the amount considered to be the norm for full-time employment at
your institution. For example, if a full-time appointment at your institution is 12 months at 40
hours per week:
o A 9-month part-time appointment has Percent = 9/12, or 0.75.
o An appointment at 30 hours per week has Percent = 30/40, also 0.75.
o An appointment at 30 hours and 9 months has Percent = 0.75 x 0.75 = 0.56.
o Enter Percent with two decimal points.
Code full time employees with dual appointments or shared responsibilities at 100% if these
individual work a full-time schedule. Such individuals should be listed on the salary survey only
10. Working Job Title. Please list the Working Job Title for each employee. The working job title
is typically the job title used in the job announcement. It denotes something about the content of
the job. For example, if an individual serves as the Liaison for the Geography Department on
campus, the working job title may be "Subject Liaison, Geography" or "Subject
Librarian, Geography" or "Subject Liaison Librarian", etc. Please list the Working Job Title rather
than the rank title of "Librarian I" or "Assistant Librarian".
Enter all pertinent Working Job Titles for employees with dual appointments or shared
responsibilities. Such individuals should be listed on the salary survey only once. The field in the
CSV file will accommodate long job titles.
Optional Questions: (The last six columns of the spreadsheet.)
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