University Library Questionnaire and Instructions · 135
Columns labeled “Page,” “Line,” and "Percent" are already filled for you. The numbers in the
“Page” and “Line” columns will be used to identify these positions in case of data errors; do not
change them. Eleven “pages” of 25 lines each have been provided; if this is not sufficient to list all
positions at your institution, copy and paste lines 1-25 of the last page as needed.
4. Upload Part II using the Web Data Entry Instructions on the mailing website.
Entering Data for Part II: Data Upload - Individual Data (Microsoft CSV Form)
1. The “Name/ID#” column is for your internal use, to enter and verify information for staff
members by name. ARL does not require that you submit the information in this field to ARL.
Please delete this column before sending the file to ARL. Upon receiving this file, ARL will delete
any data in this column if you have not deleted them already.
2. The “LibID” will hold your institution’s ARL number, for identification purposes. If you do not
know your ARL number, you can find it on the Web under ARL Library Institution Codes. If you
leave this column blank, it will be filled in by ARL staff.
3. “Salary” should be entered as it existed on July 1, 2013. Please do not hold up the reporting
process for later salary adjustments. Include all filled positions and exclude all vacant
positions. Report the actual salary paid. Do not adjust part-time salaries to their full-time
equivalents; ARL will do this during the data analysis and verification stage. Do not include fringe
4. Each position can have only one “Job” code, to be taken from the following list:
DIRLIB Dean of Libraries and/or University Librarian (includes Director of
Libraries and equivalent titles)
ASCDIR Associate Dean/Director
ASTDIR Assistant Dean/Director
HDMED Head, Medical Library (Human Medicine only)
HDLAW Head, Law Library
HDBR Head, Other Branch Library (including Veterinary Medicine)
HDACQ Head, Acquisitions Department (may include management of
acquisitions and licensing of electronic resources)
HDCAT Head, Catalog Department/Unit (may include management of
acquisitions and licensing of electronic resources)
HDCIRC Head, Access Services (Circulation, Reserves, Stack Maintenance,
Interlibrary Loan)
HDCOMP Head, Library Technology (includes productivity platforms)
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