University Library Questionnaire and Instructions · 123
person is also an Associate or Assistant Director, in which case use the appropriate administrative
code. If there is an intermediate level of management between an Associate or Assistant Director
and the professionals who actually carry out the analysis, programming, etc., use HDCOMP to
define that intermediate level. Professionals who carry out programming should be listed as
digital specialists (DIGITALSPEC).
Special note concerning Assistant Department Heads. Assistant Department Heads who are
responsible for major units and spend the bulk of their time in supervision and revision of the
work of others should also be listed as “Head, Other Department/Service/Agency.” See additional
subcodes below for Head, Cataloging, and Head, Other Department. However, Assistant Head
positions responsible for small units or for supervision only in the absence of the Department
Head should be reported as non-supervisory or specialist positions as appropriate.
Head, Acquisitions Department. Use HDACQ for all of the following positions: (a) head of a
department that is responsible for the selection of material (or management of selection activities
carried out on a basis encompassing more than a single organizational unit), but not responsible
for the placement of orders, payment of invoices, etc.; (b) head of a department responsible for the
placement of orders, maintaining on-order files, payment of invoices, etc., but not responsible for
selection decisions; (c) head of a department responsible for both the selection decisions (or
coordination of selection activities) and for acquiring the material. Libraries that split these two
functions between two departments should report more than one professional with the position
Specialists. These are of four kinds: Administrative Specialists may provide critical
organizational support that is institutional in nature (e.g., Finance or Personnel, etc.); Digital
Specialists provide technical support and expertise needed to provide and maintain services that
are digital in nature; Functional Specialists are archivists and curators, media specialists or experts
in preservation, or may coordinate or lead a team or program (e.g. Coordinator of Information
Commons); Subject Specialists build collections, but may also provide specialized research and
reference assistance, including specialized instruction and faculty liaison, and specialized services
like GIS; Specialists may not be, strictly speaking, professional librarians (i.e., have an MLS). The
“specialist” category would generally not be used for someone with significant supervisory
responsibilities. (See also note under Assistant Department Head, above.)
Administrative Specialist sub-codes. BUSI and HUMRES were formerly part of the
Functional Specialists category, ADMIN was a general category that has been narrowed in
focus, and DEV is a new category.
Digital Specialist. These sub-codes include three that were formerly part of the Functional
Specialist category and four new sub-codes meant to capture some of the new positions in
libraries that are the result of an increased digital presence.
Functional Specialist sub-codes. Starting with the 2004-05 Salary Survey, the ARL
Statistics and Assessment Committee adopted a proposal from the ACRL Personnel
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