Public Services in Special Collections · 87
Pennsylvania State University
number) Processing Room
Reference “Z” call numbers Processing Room
Athletic Periodicals Processing Room
Oversized books (folio size) Processing Room
Main LC call number collection Ground Floor Stacks
Penn State Press Collection Ground Floor Stacks
Gaines Amish Book Collection Ground Floor Stacks
Hostetler Amish Book Collection Ground Floor Stacks
Board of Trustees Meeting Minutes Ground Floor Stacks
When retrieving a book(s) off of the shelf, place either a red remove sheet
or blue sheet from the registration/request sheet into the empty space. If
the book is not in its proper location on the shelf, check the re-shelving
area, the hold room, or the holding area outside of the reference room.
Once the book has been located and circulated in the Workflows system,
take the book(s) to the patron in the reading room and instruct the patrons
on the use of the book cradles and weights, and ask them to return the
book(s) to the reference desk when they are finished.
When the patron has returned the book(s) to the reference desk, the staff
member who is working the desk shall place the book on the appropriate
shelf in the re-shelving area, or if it a reference book, returned to the
correct location in the Reference Room. The room location is marked on
each shelf in the re-shelving area.
Retrieving HCLA Books
Check The CAT to find which collection and location of the book in
question.
If the book is not on The CAT, check the shelf list cards for the
information. All cataloged HCLA books are located in the Reference Room.
When the patron has returned the book(s) to the reference desk, the staff
member who is working the desk shall place the book on one of the
shelves in the re-shelving area.
Retrieving Manuscript Collections
When boxed archival or manuscript collections are requested, the
reference staff member should search the Access database for location
code. Collections are found in five locations, the Paterno ground floor
stacks (GST), Central Pattee W-1 (old C-9), Central Pattee W-2 (old C-1),
the Cato Park Annex (AX), and the West College Annex (WC). If the
boxes are located in the ground floor stacks, the reference staff member or
the on call person can retrieve the materials. If the boxes are located in
either W-1 or W-2, the on-call person will retrieve the materials. Any
annex folder or box requests shall be written on the registration/request
form and placed in the annex retrieval slot near the Administrative
Assistant’s office. If the request is urgent, the use the PRIORITY stamp to
signify it as such.
Retrieving Photographs
After determining the location of photographs that a patron is going to use,
the reference desk staff member shall retrieve the box(es) either from the
map/photo room, or the appropriate collection, and take them to the patron
in the reading room. Gloves will be given to any patron(s) handling the
photographs.
Retrieving Audio-Visual Materials
When a patron requests audio-visual materials, the reference staff shall
search the Access database for it location in the cold storage room. When
retrieving materials from their location, the staff member shall write the
location on the cover of the item in pencil if it not already written on it. The
staff member will take the item into the audio-visual room and instruct the
patron on the use of the equipment.
Retrieving Maps and Oversized Materials
When a staff member retrieves maps or oversized materials in folders, pull
the folder(s) from the appropriate drawer and place on the map cart. The
Pennsylvania State University
number) Processing Room
Reference “Z” call numbers Processing Room
Athletic Periodicals Processing Room
Oversized books (folio size) Processing Room
Main LC call number collection Ground Floor Stacks
Penn State Press Collection Ground Floor Stacks
Gaines Amish Book Collection Ground Floor Stacks
Hostetler Amish Book Collection Ground Floor Stacks
Board of Trustees Meeting Minutes Ground Floor Stacks
When retrieving a book(s) off of the shelf, place either a red remove sheet
or blue sheet from the registration/request sheet into the empty space. If
the book is not in its proper location on the shelf, check the re-shelving
area, the hold room, or the holding area outside of the reference room.
Once the book has been located and circulated in the Workflows system,
take the book(s) to the patron in the reading room and instruct the patrons
on the use of the book cradles and weights, and ask them to return the
book(s) to the reference desk when they are finished.
When the patron has returned the book(s) to the reference desk, the staff
member who is working the desk shall place the book on the appropriate
shelf in the re-shelving area, or if it a reference book, returned to the
correct location in the Reference Room. The room location is marked on
each shelf in the re-shelving area.
Retrieving HCLA Books
Check The CAT to find which collection and location of the book in
question.
If the book is not on The CAT, check the shelf list cards for the
information. All cataloged HCLA books are located in the Reference Room.
When the patron has returned the book(s) to the reference desk, the staff
member who is working the desk shall place the book on one of the
shelves in the re-shelving area.
Retrieving Manuscript Collections
When boxed archival or manuscript collections are requested, the
reference staff member should search the Access database for location
code. Collections are found in five locations, the Paterno ground floor
stacks (GST), Central Pattee W-1 (old C-9), Central Pattee W-2 (old C-1),
the Cato Park Annex (AX), and the West College Annex (WC). If the
boxes are located in the ground floor stacks, the reference staff member or
the on call person can retrieve the materials. If the boxes are located in
either W-1 or W-2, the on-call person will retrieve the materials. Any
annex folder or box requests shall be written on the registration/request
form and placed in the annex retrieval slot near the Administrative
Assistant’s office. If the request is urgent, the use the PRIORITY stamp to
signify it as such.
Retrieving Photographs
After determining the location of photographs that a patron is going to use,
the reference desk staff member shall retrieve the box(es) either from the
map/photo room, or the appropriate collection, and take them to the patron
in the reading room. Gloves will be given to any patron(s) handling the
photographs.
Retrieving Audio-Visual Materials
When a patron requests audio-visual materials, the reference staff shall
search the Access database for it location in the cold storage room. When
retrieving materials from their location, the staff member shall write the
location on the cover of the item in pencil if it not already written on it. The
staff member will take the item into the audio-visual room and instruct the
patron on the use of the equipment.
Retrieving Maps and Oversized Materials
When a staff member retrieves maps or oversized materials in folders, pull
the folder(s) from the appropriate drawer and place on the map cart. The
