Public Services in Special Collections · 47
Selected Comments from Respondents
“Charges vary by item, intended use (e.g., photo on cover vs. inside page of book/journal) and type of user,
e.g., student, non-profit, commercial institution.”
“Currently working on policy/procedure to charge for most of these services.”
“Delivery charges are charged for on-site patrons only if their order is mailed after their visit.”
“Base photocopy charge is 25 cents, but added amounts for foreign orders, larger than letter size orders, and
fragile materials.”
“For digital reproductions, the cost depends on size and format.”
“If over 250 copies are made, flat $50 charge, then 10 cents for each copy thereafter copies up to through
250 are free.”
“Members of the university community are given five free scans, after that they are charged $5 per scan.”
“Duplicate reels of existing microfilm may be purchased for $40 per reel.”
“Photographs and microfilm are contracted out. No fee schedule has been put in place for digitizing or CDs.”
“Photographs are rarely supplied now, this has been replaced by scanning. Colour photographs are more
expensive than the b&w indicated above. There are also use fees.”
“Prices for some of these services may vary depending on supplier (e.g., photographs) or requester status
(commercial vs. non-profit).”
“Scanning may involve a $5.00 set-up fee.”
“All photoduplication orders require curator’s approval photography of oversize historic maps is a new, trial
service.”
“Service fee, if applicable, is a one-time flat fee of $25 for most materials $50 for architectural drawings.”
“We have also recently implemented a policy regarding pre-payment of photoduplication orders along with
accepting Mastercard/Visa for payment. Both of these changes have helped us greatly with collecting balances
and with the general ease of workflow and overall transaction.”
“The costs of digital reproductions are applied according to the condition and medium of the items, e.g.,
an oversize map will require an overhead camera and is more costly to reproduce than a letter which may
be photocopied. All requests and the reproduction methods are subject to curatorial approval. Files on CD
are available at $5.00 per CD, other formats would proceed according to staff time and the availability of
equipment on site. Research is provided at no cost for 2 hours, after that the fee charged would be charged
according to type of question, use of research, and their extenuating circumstances. University departments
are generally not charged additional fees but if the inquiry appears to be complex would be encouraged to
send staff to undertake this. Notable exceptions include the President’s office. Copyright and permission are
handled through the Reproduction Services e-mail account. Charges vary according to the type of publication
and use, i.e., commercial.”
“The Photoduplication Service charges for staff time to conduct research, reproduction, and delivery.”
Selected Comments from Respondents
“Charges vary by item, intended use (e.g., photo on cover vs. inside page of book/journal) and type of user,
e.g., student, non-profit, commercial institution.”
“Currently working on policy/procedure to charge for most of these services.”
“Delivery charges are charged for on-site patrons only if their order is mailed after their visit.”
“Base photocopy charge is 25 cents, but added amounts for foreign orders, larger than letter size orders, and
fragile materials.”
“For digital reproductions, the cost depends on size and format.”
“If over 250 copies are made, flat $50 charge, then 10 cents for each copy thereafter copies up to through
250 are free.”
“Members of the university community are given five free scans, after that they are charged $5 per scan.”
“Duplicate reels of existing microfilm may be purchased for $40 per reel.”
“Photographs and microfilm are contracted out. No fee schedule has been put in place for digitizing or CDs.”
“Photographs are rarely supplied now, this has been replaced by scanning. Colour photographs are more
expensive than the b&w indicated above. There are also use fees.”
“Prices for some of these services may vary depending on supplier (e.g., photographs) or requester status
(commercial vs. non-profit).”
“Scanning may involve a $5.00 set-up fee.”
“All photoduplication orders require curator’s approval photography of oversize historic maps is a new, trial
service.”
“Service fee, if applicable, is a one-time flat fee of $25 for most materials $50 for architectural drawings.”
“We have also recently implemented a policy regarding pre-payment of photoduplication orders along with
accepting Mastercard/Visa for payment. Both of these changes have helped us greatly with collecting balances
and with the general ease of workflow and overall transaction.”
“The costs of digital reproductions are applied according to the condition and medium of the items, e.g.,
an oversize map will require an overhead camera and is more costly to reproduce than a letter which may
be photocopied. All requests and the reproduction methods are subject to curatorial approval. Files on CD
are available at $5.00 per CD, other formats would proceed according to staff time and the availability of
equipment on site. Research is provided at no cost for 2 hours, after that the fee charged would be charged
according to type of question, use of research, and their extenuating circumstances. University departments
are generally not charged additional fees but if the inquiry appears to be complex would be encouraged to
send staff to undertake this. Notable exceptions include the President’s office. Copyright and permission are
handled through the Reproduction Services e-mail account. Charges vary according to the type of publication
and use, i.e., commercial.”
“The Photoduplication Service charges for staff time to conduct research, reproduction, and delivery.”
