SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 97
ARL annual report.
ARL annually requests a figure for total linear footage of manuscript and archival collections, which we provide. In
addition, there are quarterly MIS statistics which require the linear footage added to manuscript and archival collections.
By inclusion in the annual report of the department head to the Librarian.
Catalogers send me statistics of records. Archivist provides information on accessions with physical size. Three years
ago we did a full inventory of the collection to prepare for a move to a new building — these statistics have been
very helpful when deciding on processing and grant applications. We also have a workflow spreadsheet for digitizing
collections.
Collected by archivist and curator and reported to library admin annually.
Collected in-house for Departmental annual report.
Data informally maintained. Some data is reported to Assessment Librarian. (Archives).
Departmental annual report, ARL Stats.
For each fiscal year, the number of collections received, the total linear feet of growth, and the valuation of this annual
growth.
Form is submitted to supervisor (students to Library Assistant, graduate assistants to Manuscripts Processing Archivist,
LA’s and MSP Archivist to curator of manuscripts) and compiled for personnel evaluations and departmental annual
reports also entered into our accession and processing tracking database (Access) and periodically reviewed by Curator
of MS throughout the year qualitatively, all finding aids are reviewed by the Curator of MS before being published
catalog records are created by manuscripts processing staff and reviewed by the Special Collections Cataloger, who in
turn does all of the cataloging of university records.
Gathered monthly and reported quarterly to management.
Generally in the department annual report, as well as UC and ARL surveys.
In annual report or to lib admin. As requested.
In monthly reports by collection, annual report for department.
In the annual report, through publicity press releases and in listserves.
In the past we kept much more detailed individual and department statistics. Feeling that the work of maintaining
statistics was overtaking the work itself, we have since reduced our statistics to keeping only those we need for ARL
reporting.
Internal annual reports reported to Northwest Digital Archives (our regional consortial database of encoded finding
aids).
Internally to the statistics collector.
Linear feet processed and collection level MARC records are reported to the library administration each year.
Management uses are made of statistics. Accession records are included in various reports. A new “tracking”
spreadsheet will generate reports on size of records processed and number of descriptions (EAD and MARC) completed.
Annual performance evaluations include processing statistics.
Monthly and annually, in excel spreadsheets.
ARL annual report.
ARL annually requests a figure for total linear footage of manuscript and archival collections, which we provide. In
addition, there are quarterly MIS statistics which require the linear footage added to manuscript and archival collections.
By inclusion in the annual report of the department head to the Librarian.
Catalogers send me statistics of records. Archivist provides information on accessions with physical size. Three years
ago we did a full inventory of the collection to prepare for a move to a new building — these statistics have been
very helpful when deciding on processing and grant applications. We also have a workflow spreadsheet for digitizing
collections.
Collected by archivist and curator and reported to library admin annually.
Collected in-house for Departmental annual report.
Data informally maintained. Some data is reported to Assessment Librarian. (Archives).
Departmental annual report, ARL Stats.
For each fiscal year, the number of collections received, the total linear feet of growth, and the valuation of this annual
growth.
Form is submitted to supervisor (students to Library Assistant, graduate assistants to Manuscripts Processing Archivist,
LA’s and MSP Archivist to curator of manuscripts) and compiled for personnel evaluations and departmental annual
reports also entered into our accession and processing tracking database (Access) and periodically reviewed by Curator
of MS throughout the year qualitatively, all finding aids are reviewed by the Curator of MS before being published
catalog records are created by manuscripts processing staff and reviewed by the Special Collections Cataloger, who in
turn does all of the cataloging of university records.
Gathered monthly and reported quarterly to management.
Generally in the department annual report, as well as UC and ARL surveys.
In annual report or to lib admin. As requested.
In monthly reports by collection, annual report for department.
In the annual report, through publicity press releases and in listserves.
In the past we kept much more detailed individual and department statistics. Feeling that the work of maintaining
statistics was overtaking the work itself, we have since reduced our statistics to keeping only those we need for ARL
reporting.
Internal annual reports reported to Northwest Digital Archives (our regional consortial database of encoded finding
aids).
Internally to the statistics collector.
Linear feet processed and collection level MARC records are reported to the library administration each year.
Management uses are made of statistics. Accession records are included in various reports. A new “tracking”
spreadsheet will generate reports on size of records processed and number of descriptions (EAD and MARC) completed.
Annual performance evaluations include processing statistics.
Monthly and annually, in excel spreadsheets.
