138 · Representative Documents: Processing Procedures Manuals
University of California, Irvine
Archival Processing Manual
Michelle Light Page 1
UNIVERSITY OF CALIFORNIA, IRVINE
Special Collections and Archives
Archival Processing Manual
Page
I. INTRODUCTION ........................................................................................................5
II. BASIC ARCHIVAL PRINCIPLES ............................................................................5
A. ARCHIVAL MATERIALS AND COLLECTIONS.......................................................................5
B. PROVENANCE...................................................................................................................5
C. ORIGINAL ORDER ............................................................................................................6
D. LEVELS OF CONTROL .......................................................................................................7
1. Arrangement ...............................................................................................................7
2. Description..................................................................................................................8
III. WORKFLOW ...............................................................................................................9
IV. PLANNING .................................................................................................................10
A. BACKGROUND RESEARCH ..............................................................................................10
B. SURVEYING THE COLLECTION ........................................................................................11
C. PROCESSING PLANS........................................................................................................12
D. HOW MUCH WORK TO PERFORM? ...................................................................................14
E. HOW LONG SHOULD PROCESSING TAKE? ........................................................................14
V. ARRANGEMENT ......................................................................................................15
A. ORGANIZATION..............................................................................................................15
1. Record group level....................................................................................................15
2. Collection level .........................................................................................................15
3. Accession level..........................................................................................................16
4. Series level ................................................................................................................16
a. General considerations .............................................................................................................16
b. Series based on a common characteristic ................................................................................17
c. Series based on a common organizing principle .....................................................................18
d. Series emerging from a common function or activity.............................................................. 19
e. Series emerging from a common source or origin ..................................................................24
f. Sequence of series .....................................................................................................................26
g. No series? ..................................................................................................................................26
5. Below the series level................................................................................................27
a. General considerations .............................................................................................................27
b. Subseries.................................................................................................................................... 30
c. Filing unit.................................................................................................................................. 30
d. Items........................................................................................................................................... 31
B. HOUSING &HANDLING..................................................................................................32
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138 · Representative Documents: Processing Procedures Manuals
University of California, Irvine
Archival Processing Manual
Michelle Light Page 1
UNIVERSITY OF CALIFORNIA, IRVINE
Special Collections and Archives
Archival Processing Manual
Page
I. INTRODUCTION ........................................................................................................5
II. BASIC ARCHIVAL PRINCIPLES ............................................................................5
A. ARCHIVAL MATERIALS AND COLLECTIONS.......................................................................5
B. PROVENANCE...................................................................................................................5
C. ORIGINAL ORDER ............................................................................................................6
D. LEVELS OF CONTROL .......................................................................................................7
1. Arrangement ...............................................................................................................7
2. Description..................................................................................................................8
III. WORKFLOW ...............................................................................................................9
IV. PLANNING .................................................................................................................10
A. BACKGROUND RESEARCH ..............................................................................................10
B. SURVEYING THE COLLECTION ........................................................................................11
C. PROCESSING PLANS........................................................................................................12
D. HOW MUCH WORK TO PERFORM? ...................................................................................14
E. HOW LONG SHOULD PROCESSING TAKE? ........................................................................14
V. ARRANGEMENT ......................................................................................................15
A. ORGANIZATION..............................................................................................................15
1. Record group level....................................................................................................15
2. Collection level .........................................................................................................15
3. Accession level..........................................................................................................16
4. Series level ................................................................................................................16
a. General considerations .............................................................................................................16
b. Series based on a common characteristic ................................................................................17
c. Series based on a common organizing principle .....................................................................18
d. Series emerging from a common function or activity.............................................................. 19
e. Series emerging from a common source or origin ..................................................................24
f. Sequence of series .....................................................................................................................26
g. No series? ..................................................................................................................................26
5. Below the series level................................................................................................27
a. General considerations .............................................................................................................27
b. Subseries.................................................................................................................................... 30
c. Filing unit.................................................................................................................................. 30
d. Items........................................................................................................................................... 31
B. HOUSING &HANDLING..................................................................................................32

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