SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 141
University of California, Irvine
Archival Processing Manual
Michelle Light Page 4
F. WHAT DO YOU DO IF YOU FIND RESTRICTED RECORDS? .................................................80
1. Length of restrictions ................................................................................................80
2. Handling and housing restricted material................................................................80
VIII. APPRAISAL AND SEPARATION .............................................................................81
A. SEPARATION AND DESTRUCTION .......................................................................................81
B. RELOCATION OF PUBLICATIONS.........................................................................................82
IX. ENCODING AND UPLOADING THE FINDING AID .........................................83
A. USING THE WORD TEMPLATE ........................................................................................83
1. Starting the finding aid .............................................................................................83
2. Principles ..................................................................................................................83
3. Putting content into appropriate fields.....................................................................84
B. COMPLETING PROCESSING .............................................................................................86
C. AN OVERVIEW OF XML AND EAD................................................................................87
D. RUNNING THE WORD MACROS FOR EAD CONVERSION..................................................89
E. OPENING AND EDITING THE EAD FILE IN JEDIT .............................................................90
F. TESTING THE EAD FILE IN OAC....................................................................................92
G. UPLOADING THE FINAL FILE TO OAC.............................................................................93
X. SHELVING THE COLLECTION............................................................................ 93
A. LABELING BOXES ...........................................................................................................93
B. OVERSIZED FOLDERS IN MISCELLANEOUS FLAT BOXES OR MAP CASES...........................94
1. Map Cases.................................................................................................................94
2. Flat boxes..................................................................................................................95
C. UPDATING THE LOCATOR ..................................................................................................96
XI. APPENDICES............................................................................................................. 98
A. SOURCES USED IN THIS MANUAL ....................................................................................98
B. MEASURING COLLECTIONS ............................................................................................99
C. PROCESSING UNIVERSITY ARCHIVES PUBLICATION SERIES.........................................101
1. Introduction ............................................................................................................101
2. Gathering publications ...........................................................................................101
3. Arrangement and description .................................................................................102
4. Genre thesaurus......................................................................................................103
D. PLACEMENT OF STYLES IN THE FINDING AID TEMPLATE ...............................................105
E. CREATING FOLDER LABELS ..........................................................................................109
F. COPY NEGATIVES ........................................................................................................110
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