SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 85
No impact. (5 responses)
None used as yet.
Not a factor at present.
Not always as easy as it sounds. More planning, finding staff/students to work on projects and working with IT to
publish the database.
Only recently implemented an EAD search functionality and have not analysed traffic. We utilize databases internally for
all kinds of collections access and management activities.
Our Archon Web posting of series (what you seem to want to call “collections”) is a database that provides access. An
Archon record is essential to anything we consider processed.
Our catalog records are in OCLC and our local OPAC. We spend time creating subject headings and performing
authority control on major names to promote controlled access to these and integration with other libraries’ collections.
Our finding aids are part of the Online Archive of California, as well as linked in our local OPAC in order to promote the
accessibility of these collections.
Our database will provide contextual and hierarchical detail to our holdings. We will seek to provide access through
finding aids on the Web, our database, and The CAT. These multiple portals all provide differing ways of accessing this
archival and manuscript material, and offer overlapping ways of promoting access.
Patrons would like to see all collections digitized and available online.
Pilot project digitizing 22 linear foot manuscript collection running 2008–2010, impact assessed upon completion of
project.
Primarily in-house use only right now.
Rare, done for photographs better user access.
The easily discoverable HTML finding aid on our Web site is still the primary access tool for most researchers, followed
closely by our EAD finding aids in the Northwest Digital Archives database. I am not aware of the impact of other
databases.
These days we try to provide immediate online access to new acquisitions by at least putting a title record in Archon. It is
also a great way for staff to track new acquisitions and locations. We submit our collection records to Archives Grid and
Archives USA.
This is done in-house for collections that are not online, otherwise the patron can search on their own. Biggest impact is
in-house.
This is still developing as MARC records are being generated from EAD records created by processors.
This is used by the University Archives, that record groups that are processed have folder-level description, and those
that are not processed list the name of the record group without further information.
We are converting information in existing offline databases to MARC-like records to add to our online catalog.
We do not provide access through a database. (2 responses)
We do not use databases other than the library catalogue.
We do provide some specialized reference services using internal databases, although trying to convert those to
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SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 85
No impact. (5 responses)
None used as yet.
Not a factor at present.
Not always as easy as it sounds. More planning, finding staff/students to work on projects and working with IT to
publish the database.
Only recently implemented an EAD search functionality and have not analysed traffic. We utilize databases internally for
all kinds of collections access and management activities.
Our Archon Web posting of series (what you seem to want to call “collections”) is a database that provides access. An
Archon record is essential to anything we consider processed.
Our catalog records are in OCLC and our local OPAC. We spend time creating subject headings and performing
authority control on major names to promote controlled access to these and integration with other libraries’ collections.
Our finding aids are part of the Online Archive of California, as well as linked in our local OPAC in order to promote the
accessibility of these collections.
Our database will provide contextual and hierarchical detail to our holdings. We will seek to provide access through
finding aids on the Web, our database, and The CAT. These multiple portals all provide differing ways of accessing this
archival and manuscript material, and offer overlapping ways of promoting access.
Patrons would like to see all collections digitized and available online.
Pilot project digitizing 22 linear foot manuscript collection running 2008–2010, impact assessed upon completion of
project.
Primarily in-house use only right now.
Rare, done for photographs better user access.
The easily discoverable HTML finding aid on our Web site is still the primary access tool for most researchers, followed
closely by our EAD finding aids in the Northwest Digital Archives database. I am not aware of the impact of other
databases.
These days we try to provide immediate online access to new acquisitions by at least putting a title record in Archon. It is
also a great way for staff to track new acquisitions and locations. We submit our collection records to Archives Grid and
Archives USA.
This is done in-house for collections that are not online, otherwise the patron can search on their own. Biggest impact is
in-house.
This is still developing as MARC records are being generated from EAD records created by processors.
This is used by the University Archives, that record groups that are processed have folder-level description, and those
that are not processed list the name of the record group without further information.
We are converting information in existing offline databases to MARC-like records to add to our online catalog.
We do not provide access through a database. (2 responses)
We do not use databases other than the library catalogue.
We do provide some specialized reference services using internal databases, although trying to convert those to

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