SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 27
Reboxed with a preliminary inventory.
Rehoused in archival boxes, but original folders may or may not be changed out and only obviously rusting fasteners
removed usually kept in original order finding aid including summary, bio, scope and content, index terms, and a
container list at the box level or transcribing creator’s folder labels, as appropriate—much of the narrative description
elements likely to come from “accession description,” the description created by the curator upon initial review of the
collection for acquisition catalog record locally and in WorldCat little individual level conservation or preservation
targeting parts of the collection likely to have privacy issues for screening catalog record locally and in WorldCat.
Rehoused, not described to the folder level, no conservation work performed, finding aid and catalog record completed.
Rehoused, preliminary box list, preliminarily cataloged.
Reviewed, rehoused in standard size boxes (e.g., Cubics or 5” record boxes) if needed, not sorted, weeded or
refoldered, no conservation, no staples or clips removed.
Rough organization, grouped by types, general dates.
Roughly arranged with a brief “core record” description.
Same as above, but with no refoldering, briefer box and folder list, and paper clips not removed.
Some work done -brief description and/or accession or container list, and possibly some combination of the above.
The collection has a preliminary inventory completed, but has no online finding aid. It has not been transferred to
archival storage containers. Preservation has not been completed on materials needing preservation attention.
Two categories. 1: Level 2-3: Combination of box and folder lists macro intellectual control as opposed to a more
granular sense finding aid MARC record Wikipedia entries/links and 2: Material accessioned as processed
(organizational records/University-related records).
Unprocessed material N=69
0% of materials are processed.
A “box list” and “K-level” MARC record exist.
A brief accession record has been created but no work has been done to arrange or describe the collection.
Accession record and any accompanying list(s).
Accession record and shelf location — awaiting fuller examination.
Accession record only.
Accession record, title, box level list.
Accession-level record with little arrangement or description.
Accessioned and may include a box level inventory.
Accessioned and stored for future processing.
Accessioned only. (3 responses)
Accessions are considered unprocessed.
Reboxed with a preliminary inventory.
Rehoused in archival boxes, but original folders may or may not be changed out and only obviously rusting fasteners
removed usually kept in original order finding aid including summary, bio, scope and content, index terms, and a
container list at the box level or transcribing creator’s folder labels, as appropriate—much of the narrative description
elements likely to come from “accession description,” the description created by the curator upon initial review of the
collection for acquisition catalog record locally and in WorldCat little individual level conservation or preservation
targeting parts of the collection likely to have privacy issues for screening catalog record locally and in WorldCat.
Rehoused, not described to the folder level, no conservation work performed, finding aid and catalog record completed.
Rehoused, preliminary box list, preliminarily cataloged.
Reviewed, rehoused in standard size boxes (e.g., Cubics or 5” record boxes) if needed, not sorted, weeded or
refoldered, no conservation, no staples or clips removed.
Rough organization, grouped by types, general dates.
Roughly arranged with a brief “core record” description.
Same as above, but with no refoldering, briefer box and folder list, and paper clips not removed.
Some work done -brief description and/or accession or container list, and possibly some combination of the above.
The collection has a preliminary inventory completed, but has no online finding aid. It has not been transferred to
archival storage containers. Preservation has not been completed on materials needing preservation attention.
Two categories. 1: Level 2-3: Combination of box and folder lists macro intellectual control as opposed to a more
granular sense finding aid MARC record Wikipedia entries/links and 2: Material accessioned as processed
(organizational records/University-related records).
Unprocessed material N=69
0% of materials are processed.
A “box list” and “K-level” MARC record exist.
A brief accession record has been created but no work has been done to arrange or describe the collection.
Accession record and any accompanying list(s).
Accession record and shelf location — awaiting fuller examination.
Accession record only.
Accession record, title, box level list.
Accession-level record with little arrangement or description.
Accessioned and may include a box level inventory.
Accessioned and stored for future processing.
Accessioned only. (3 responses)
Accessions are considered unprocessed.
