Processing Decisions for Manuscripts & Archives, SPEC Kit 314 (November 2009)

Hackbart-Dean, Pam; Slomba, Elizabeth

SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 137
Processing Procedures Manuals

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SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources

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SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 137
Processing Procedures Manuals

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SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources

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138 · Representative Documents: Processing Procedures Manuals
University of California, Irvine
Archival Processing Manual
Michelle Light Page 1
UNIVERSITY OF CALIFORNIA, IRVINE
Special Collections and Archives
Archival Processing Manual
Page
I. INTRODUCTION ........................................................................................................5
II. BASIC ARCHIVAL PRINCIPLES ............................................................................5
A. ARCHIVAL MATERIALS AND COLLECTIONS.......................................................................5
B. PROVENANCE...................................................................................................................5
C. ORIGINAL ORDER ............................................................................................................6
D. LEVELS OF CONTROL .......................................................................................................7
1. Arrangement ...............................................................................................................7
2. Description..................................................................................................................8
III. WORKFLOW ...............................................................................................................9
IV. PLANNING .................................................................................................................10
A. BACKGROUND RESEARCH ..............................................................................................10
B. SURVEYING THE COLLECTION ........................................................................................11
C. PROCESSING PLANS........................................................................................................12
D. HOW MUCH WORK TO PERFORM? ...................................................................................14
E. HOW LONG SHOULD PROCESSING TAKE? ........................................................................14
V. ARRANGEMENT ......................................................................................................15
A. ORGANIZATION..............................................................................................................15
1. Record group level....................................................................................................15
2. Collection level .........................................................................................................15
3. Accession level..........................................................................................................16
4. Series level ................................................................................................................16
a. General considerations .............................................................................................................16
b. Series based on a common characteristic ................................................................................17
c. Series based on a common organizing principle .....................................................................18
d. Series emerging from a common function or activity.............................................................. 19
e. Series emerging from a common source or origin ..................................................................24
f. Sequence of series .....................................................................................................................26
g. No series? ..................................................................................................................................26
5. Below the series level................................................................................................27
a. General considerations .............................................................................................................27
b. Subseries.................................................................................................................................... 30
c. Filing unit.................................................................................................................................. 30
d. Items........................................................................................................................................... 31
B. HOUSING &HANDLING..................................................................................................32

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Page 7Survey Results click to expand contents

Page 123Representative Documents click to expand contents

Page 125Job Description of Processing Decision Maker click to expand contents

Page 129Job Descriptions of Processing Staff click to expand contents

Page 133Processing Policy click to expand contents

Page 137Processing Procedures Manuals click to expand contents

Page 143Processing Worksheets click to expand contents

Page 151Procedures for Prioritizing Processing click to expand contents

Page 155Collecting Processing Statistics click to expand contents

Page 159Sample Statistics Reports click to expand contents

Page 163Selected Resources click to expand contents

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