SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 25
reformatting carried out fully screened for personally identifying information arranged into series or original order kept
as appropriate complete finding aid including summary, bio, scope and content, series descriptions, index terms, and a
container list to the series, sub-series, or folder level, as appropriate catalog record locally and in WorldCat.
Rehoused, arranged, fully cataloged, finding aid if necessary.
Reviewed, sorted, weeded, staples and clips removed, housed appropriately, conserved where need.
The collection has been organized, rehoused, cataloged, and a finding aid prepared.
The manuscript collection has a completed EDA finding aid published to the Web, all materials have been secured in
labeled archival boxes and preservation has been completed on the collection. The collection is fully available for public
use.
Weeded, sorted, arranged, reboxed and foldered, preservation measures done, detailed guide, EAD, in Online Archive
of California.
Minimally processed material N=53
A detailed accession record has been created and some work done to arrange and describe the collection at the series
level no EAD finding is created.
Accession record preliminary inventory with scope and content and container list and online EAD finding aid.
Accessioned, refoldered, boxed, box level inventory.
Appraised, some separated material removed, minimally arranged (series-level or original order), and broadly described
in a finding aid and/or a MARC cataloging record.
Archival enclosures are not used (except record storage boxes) collections are not rearranged in detail description to
folder level or box level.
Arrangement or preliminary arrangement completed. Described at the fonds or collection level description.
Arrangement, housing, and Finding Aid at collection and container level requires help to use.
Assessed described in inventory record in OPAC described on Web site (varies by collection).
Box level list, minimal descriptive notes.
Box list.
Box list and MARC record.
Box list and some weeding.
Box-level/Folder-level inventory, some intellectual control, materials not all housed in acid-free folders or boxes.
Boxed in acid free boxes, brief description or box level inventory.
Box or series-level description, with a full catalog record in OPAC, and if of sufficient size, a DACS-compliant finding aid
(with scope and content not, biography/administrative history, etc.)
Brief description equivalent to archdescdid and controlaccess posted on our Web site, with stabilization and
some arrangement of collection.
reformatting carried out fully screened for personally identifying information arranged into series or original order kept
as appropriate complete finding aid including summary, bio, scope and content, series descriptions, index terms, and a
container list to the series, sub-series, or folder level, as appropriate catalog record locally and in WorldCat.
Rehoused, arranged, fully cataloged, finding aid if necessary.
Reviewed, sorted, weeded, staples and clips removed, housed appropriately, conserved where need.
The collection has been organized, rehoused, cataloged, and a finding aid prepared.
The manuscript collection has a completed EDA finding aid published to the Web, all materials have been secured in
labeled archival boxes and preservation has been completed on the collection. The collection is fully available for public
use.
Weeded, sorted, arranged, reboxed and foldered, preservation measures done, detailed guide, EAD, in Online Archive
of California.
Minimally processed material N=53
A detailed accession record has been created and some work done to arrange and describe the collection at the series
level no EAD finding is created.
Accession record preliminary inventory with scope and content and container list and online EAD finding aid.
Accessioned, refoldered, boxed, box level inventory.
Appraised, some separated material removed, minimally arranged (series-level or original order), and broadly described
in a finding aid and/or a MARC cataloging record.
Archival enclosures are not used (except record storage boxes) collections are not rearranged in detail description to
folder level or box level.
Arrangement or preliminary arrangement completed. Described at the fonds or collection level description.
Arrangement, housing, and Finding Aid at collection and container level requires help to use.
Assessed described in inventory record in OPAC described on Web site (varies by collection).
Box level list, minimal descriptive notes.
Box list.
Box list and MARC record.
Box list and some weeding.
Box-level/Folder-level inventory, some intellectual control, materials not all housed in acid-free folders or boxes.
Boxed in acid free boxes, brief description or box level inventory.
Box or series-level description, with a full catalog record in OPAC, and if of sufficient size, a DACS-compliant finding aid
(with scope and content not, biography/administrative history, etc.)
Brief description equivalent to archdescdid and controlaccess posted on our Web site, with stabilization and
some arrangement of collection.
