Processing Decisions for Manuscripts & Archives, SPEC Kit 314 (November 2009)

Hackbart-Dean, Pam; Slomba, Elizabeth

38 · Survey Results: Survey Questions And Responses
Position 1: Head Direction of whole archives.
Position 2: Archivist, Access and Acquisition Acquisition and processing of fonds.
Position 1: Head of Special Collections Donor Relations Patron Services Department Policies and Procedures.
Position 2: Archivist Manuscript processing including digitization projects identifying and updating procedures.
Position 1: Head, Department of Archives &Manuscripts Developing policies.
Position 2: Assistant University Archivist Managing.
Position 1: Head, Preparation Section, Manuscript Division Accountable to the assistant chief and chief of the
manuscript division who determine and implement overall division policies and priorities including acquisitions. The head of the
preparation section develops processing policies and procedures and sets and implements processing priorities.
Position 2: Assistant Head, Preparation Section, Manuscript Division Accountable to the head of the preparation
section the assistant head assists in developing and setting processing procedures and priorities.
Position 1: Head, Special Collections Setting processing priorities.
Position 2: Archivist, Special Collections Managing processing activities.
Position 1: Head, Special Collections and University Archives Donor relations for manuscript collections, rare books,
other special collections (not including University Archives).
Position 2: University Archivist Responsible for activities relating to university records, records management, and faculty/
alumni manuscript collections.
Position 1: Manuscripts Librarian Developing processing policies, setting processing priorities, and/or managing processing
activities for manuscript collections.
Position 2: University Archivist Developing processing policies, setting processing priorities, and managing processing
activities for archives.
Position 1: University Archivist Developing policies work with curators on priorities and managing processing activities
Position 2: Curatorial Staff Setting processing priorities.
Position 1: University Archivist Department head.
Position 2: Staff Archivist Managing activities.
Position 1: Acquisitions and Processing Archivist Processing.
Position 2: Director of Special Collections Acquisitions.
Position 3: Archives Assistant Processing.
Position 1: Acting Director of the Hargrett Rare Book &Manuscript Library Setting high level priorities and goals for
the Department represents the Hargrett Library in the new Special Library building design and planning and eventual move to
the new building.
Position 2: Assistant Director of the Hargrett Rare Book &Manuscript Library and Head of Manuscripts Sets
priorities and goals for unit establishes procedures and best practices for manuscripts.
Position 3: University Archivist Sets priorities and goals for archives &records management establish procedures and
best practices for archives &records management determine access limitations to collections based on FERPA, HIPPA or donor
restrictions.

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SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources

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38 · Survey Results: Survey Questions And Responses
Position 1: Head Direction of whole archives.
Position 2: Archivist, Access and Acquisition Acquisition and processing of fonds.
Position 1: Head of Special Collections Donor Relations Patron Services Department Policies and Procedures.
Position 2: Archivist Manuscript processing including digitization projects identifying and updating procedures.
Position 1: Head, Department of Archives &Manuscripts Developing policies.
Position 2: Assistant University Archivist Managing.
Position 1: Head, Preparation Section, Manuscript Division Accountable to the assistant chief and chief of the
manuscript division who determine and implement overall division policies and priorities including acquisitions. The head of the
preparation section develops processing policies and procedures and sets and implements processing priorities.
Position 2: Assistant Head, Preparation Section, Manuscript Division Accountable to the head of the preparation
section the assistant head assists in developing and setting processing procedures and priorities.
Position 1: Head, Special Collections Setting processing priorities.
Position 2: Archivist, Special Collections Managing processing activities.
Position 1: Head, Special Collections and University Archives Donor relations for manuscript collections, rare books,
other special collections (not including University Archives).
Position 2: University Archivist Responsible for activities relating to university records, records management, and faculty/
alumni manuscript collections.
Position 1: Manuscripts Librarian Developing processing policies, setting processing priorities, and/or managing processing
activities for manuscript collections.
Position 2: University Archivist Developing processing policies, setting processing priorities, and managing processing
activities for archives.
Position 1: University Archivist Developing policies work with curators on priorities and managing processing activities
Position 2: Curatorial Staff Setting processing priorities.
Position 1: University Archivist Department head.
Position 2: Staff Archivist Managing activities.
Position 1: Acquisitions and Processing Archivist Processing.
Position 2: Director of Special Collections Acquisitions.
Position 3: Archives Assistant Processing.
Position 1: Acting Director of the Hargrett Rare Book &Manuscript Library Setting high level priorities and goals for
the Department represents the Hargrett Library in the new Special Library building design and planning and eventual move to
the new building.
Position 2: Assistant Director of the Hargrett Rare Book &Manuscript Library and Head of Manuscripts Sets
priorities and goals for unit establishes procedures and best practices for manuscripts.
Position 3: University Archivist Sets priorities and goals for archives &records management establish procedures and
best practices for archives &records management determine access limitations to collections based on FERPA, HIPPA or donor
restrictions.

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SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 37
Position 1: Curator of Manuscripts Solicits manuscripts donations, sets processing priority, manages workflow of
processing group.
Position 1: Head Curator Collections curator.
Position 1: Archivists Contribute to setting standard policies and make specific priority decisions and manage activities within
their assigned portfolios.
Position 2: Archives and Special Collections Team A newly established group, its major focus is on developing standard
policies and overarching priorities.
Position 1: Assistant Curator Manuscripts and university archives.
Position 2: Assistant Archivist Diplomatic archives.
Position 1: Assistant University Archivist University records, faculty papers and external association records.
Position 2: Archivist for Student Life and Culture University records relating to student affairs, student organization
records, student papers, alumni papers, external organization records.
Position 1: Curator of Manuscripts All policies development, priority setting and activity management for manuscript
collections.
Position 2: University Archivist &Records Manager All policies development, priority setting and activity management
for University Archives.
Position 1: Curator of Manuscripts &University Archivist Oversight of technical services and public services.
Position 2: Processing Archivist Consults on processing level appraisal description.
Position 1: Department Head Developing policies and prioritizing incoming collections for processing.
Position 2: Special Collections Assistant for Processing and Technical Services Works with department head to
prioritize processing and assigns collections to student assistants.
Position 1: Director and University Archivist, Cushing Memorial Library All activities of the unit.
Position 2: Coordinator of Research Services Manages staff and students in basic processing.
Position 1: Director of Archives and Research Collections The Director works with Archivist Librarian on developing
processing policies, setting priorities, and managing this activity.
Position 2: Archivist Librarian The Archivist Librarian’s role is focused especially on setting processing priorities and
managing this process.
Position 1: Director of the SCAARB Division Mission statement, collection statement, and deciding on acceptance of large
or unusual collections.
Position 2: Technical Services Archivist Cooperatively setting processing priorities with the University Archivist and
managing processing projects.
Position 1: Director, University Archives Responsible for all policy aspects of the university archives.
Position 2: Operation Program Assistant (support staff) Managing workflow.

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SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources

SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 39
Position 1: Archivist Processing priorities, acquisitions activities.
Position 2: Associate Head, Collections and Records Management Policy and management of collections.
Position 3: Reference Archivist Processing priorities and developing.
Position 1: Archivist Input on processing policies, identification of new collections, processing of collections.
Position 2: Library Information Specialist 3 EAD finding aid encoding and collection processing.
Position 3: Director of the Center for Southwest Research Policy development, collection development, processing
priorities and input on processing activities.
Position 1: Archivist for Manuscript Collections Leads development of priorities for unprocessed collection, trains
interns and project staff in processing techniques, oversees interns and project staff, engages in discussions of methodological
alternatives.
Position 2: Acting Director/Associate Director Participates in prioritization discussions, assists in oversight of interns
and student workers, makes processing decisions with respect to specific collections, directs staff toward consideration and
adoption of new standards (MPLP, DACS) and evaluates progress in these areas, edits finding aids with an eye to DACS
compliance.
Position 3: Office Manager Trains and oversees student workers engaged in processing activities, selects and assigns
appropriate collections to students for processing work, participates in prioritization discussions, engages in discussions of
methodological alternatives.
Position 1: Assistant Department Chair Manuscripts Creates and monitors policies for processing manuscript and
archival collections.
Position 2: L. Tom Perry Special Collections Board of Curators Ratifies and approves all policies related to the
processing of manuscript collections reviews processing plans for high profile collections.
Position 3: Curator Sets processing priorities and manages the processing of archival and manuscript collections.
Position 1: Curator of Manuscripts Acquisition, arrangement &description, preservation, reference, and outreach of all
manuscripts.
Position 2: Assistant Curator of Manuscripts Processing and cataloging development and maintenance of cataloging
protocols training and supervising other manuscript processors and catalogers.
Position 3: Manuscripts Cataloger (permanent, part-time position) The arrangement and description of assigned
manuscript collections.
Position 1: Curator of Manuscripts For all manuscript and archival processing units: Setting priorities, developing
policies, managing processing of archivist and support staff primarily through quality control and assigning work in addition
to processing related duties, responsible for collection development and donor relations and assist in overall management of
Special Collections, 2nd to head of special collections.
Position 2: Library Associate University Archives For University Archives only: managing processing activities of
subordinate support staff in University Archives and student assistants setting processing priorities and policies in consultation
with Curator of Manuscripts.
Position 3: Manuscripts Processing Archivist For Manuscripts only: manages processing activities of graduate assistants.
Position 1: Curator of Manuscripts Yes.
Position 2: Manuscripts Cataloger/Processing Archivist No.
Position 3: Head of Technical Services Yes.

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Page 7Survey Results click to expand contents

Page 123Representative Documents click to expand contents

Page 125Job Description of Processing Decision Maker click to expand contents

Page 129Job Descriptions of Processing Staff click to expand contents

Page 133Processing Policy click to expand contents

Page 137Processing Procedures Manuals click to expand contents

Page 143Processing Worksheets click to expand contents

Page 151Procedures for Prioritizing Processing click to expand contents

Page 155Collecting Processing Statistics click to expand contents

Page 159Sample Statistics Reports click to expand contents

Page 163Selected Resources click to expand contents

SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources

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SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources

SPEC Kit 314: Processing Decisions for Manuscripts & Archives (November 2009) resources