SPEC Kit 314: Processing Decisions for Manuscripts &Archives · 67
Patron access needs, homogeneity of the collection. (2 responses)
Patron access needs, processing policy.
Patron accessibility to materials (ease of use) this level provides good information for large collections.
Potential usefulness of information and ease of retrieval of specific information identified as important by us or by
potential users.
Provides basic access to collections and provides basic level of details to assist the researcher using the materials.
Research value, staff time to process.
Significance and relevance to collection to provide context and or organizational structure to assist in use.
Significance of collection and availability of resources.
Significance of the office, program, administrator, or faculty member.
Size of collection, arrangement.
Size of series and uniqueness of individual folder contents, research significance.
Small to medium size collections.
Staff time and patron access needs.
Staffing level.
Staffing, access needs, size of collection, homogeneity.
Standard approach for most processing. (2 responses)
Standard for average sized collections (1 to 30 cubic feet).
The general standard for us.
The majority of our manuscript collections are described at the folder level in a container list.
The nature of the materials and the need to create identifiable titles for each folder drive decisions at this level.
This is our goal for all of our collections.
This is our most typical level of description for processed collections. However, if series contain mostly the same type of
folder content, it may not be required.
Used collections over .42 linear feet.
Used for general office records, usually archives from university offices.
We try to do this for most collections, unless they’re extremely large.
Series-level N=59
Acceptable only when a series is truly homogenous in a way that makes more detailed description unnecessary or
irrelevant.
All collections get this level of description we might stop at this lever where we don’t anticipate high use.
Patron access needs, homogeneity of the collection. (2 responses)
Patron access needs, processing policy.
Patron accessibility to materials (ease of use) this level provides good information for large collections.
Potential usefulness of information and ease of retrieval of specific information identified as important by us or by
potential users.
Provides basic access to collections and provides basic level of details to assist the researcher using the materials.
Research value, staff time to process.
Significance and relevance to collection to provide context and or organizational structure to assist in use.
Significance of collection and availability of resources.
Significance of the office, program, administrator, or faculty member.
Size of collection, arrangement.
Size of series and uniqueness of individual folder contents, research significance.
Small to medium size collections.
Staff time and patron access needs.
Staffing level.
Staffing, access needs, size of collection, homogeneity.
Standard approach for most processing. (2 responses)
Standard for average sized collections (1 to 30 cubic feet).
The general standard for us.
The majority of our manuscript collections are described at the folder level in a container list.
The nature of the materials and the need to create identifiable titles for each folder drive decisions at this level.
This is our goal for all of our collections.
This is our most typical level of description for processed collections. However, if series contain mostly the same type of
folder content, it may not be required.
Used collections over .42 linear feet.
Used for general office records, usually archives from university offices.
We try to do this for most collections, unless they’re extremely large.
Series-level N=59
Acceptable only when a series is truly homogenous in a way that makes more detailed description unnecessary or
irrelevant.
All collections get this level of description we might stop at this lever where we don’t anticipate high use.
