SPEC Kit 331: Changing Role of Senior Administrators · 37
Case 5
Assistant University Librarian for Special Collections
Reports Librarians Other professionals Support staff Other staff
2010 Assessment
Human Resources
Building Management
4 3
2012 Special Collections
Conservation Development
All library employees (in absence of university
librarian)
2
In 2008, the Exhibitions Department was moved organizationally. That unit now reports to the Promotions and
Outreach Manager. In 2009, the Music/Dance Department was disbanded and employees were transferred to the
appropriate functional units across the organization. The AUL for Special Collections kept oversight of only one librarian,
the Curator of Music Special Collections. In 2010, this position assumed significant responsibility for development
programs. These responsibilities are shared with the university librarian. No direct line reporting is associated with
this responsibility since development officers fall organizationally under a foundation rather than under the university.
One donor liaison is assigned to the library. This AUL works closely with that person but does not supervise him.
Also in 2010, this AUL took on the role of Associate University Librarian. In that role he has full responsibility for the
library whenever the university librarian is absent. In 2012, the Records Management Unit was pushed down in the
organization. It now reports directly to the university archivist rather than to this AUL position. Ultimate responsibility for
Records Management still flows up through this AUL, but direct reporting lines have changed.
Case 6
Associate Director for Collections and Scholarly Communication
Reports Librarians Other professionals Support staff Other staff
2011 Collection Management
Special Collections Research Center
Preservation
Scholarly Communication Center
4
2012 Collection Management
Special Collections Research Center
Preservation
Copyright and Digital Scholarship Center
Friends of the Library
Program Planning &Outreach
Exhibits Program
5 2
This associate director position assumed responsibility for oversight of the friends of the library, program planning and
outreach, and the exhibits program after another senior administrator resigned and that position was eliminated. Both
Case 5
Assistant University Librarian for Special Collections
Reports Librarians Other professionals Support staff Other staff
2010 Assessment
Human Resources
Building Management
4 3
2012 Special Collections
Conservation Development
All library employees (in absence of university
librarian)
2
In 2008, the Exhibitions Department was moved organizationally. That unit now reports to the Promotions and
Outreach Manager. In 2009, the Music/Dance Department was disbanded and employees were transferred to the
appropriate functional units across the organization. The AUL for Special Collections kept oversight of only one librarian,
the Curator of Music Special Collections. In 2010, this position assumed significant responsibility for development
programs. These responsibilities are shared with the university librarian. No direct line reporting is associated with
this responsibility since development officers fall organizationally under a foundation rather than under the university.
One donor liaison is assigned to the library. This AUL works closely with that person but does not supervise him.
Also in 2010, this AUL took on the role of Associate University Librarian. In that role he has full responsibility for the
library whenever the university librarian is absent. In 2012, the Records Management Unit was pushed down in the
organization. It now reports directly to the university archivist rather than to this AUL position. Ultimate responsibility for
Records Management still flows up through this AUL, but direct reporting lines have changed.
Case 6
Associate Director for Collections and Scholarly Communication
Reports Librarians Other professionals Support staff Other staff
2011 Collection Management
Special Collections Research Center
Preservation
Scholarly Communication Center
4
2012 Collection Management
Special Collections Research Center
Preservation
Copyright and Digital Scholarship Center
Friends of the Library
Program Planning &Outreach
Exhibits Program
5 2
This associate director position assumed responsibility for oversight of the friends of the library, program planning and
outreach, and the exhibits program after another senior administrator resigned and that position was eliminated. Both
