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Questions 32-33. Circulation. For Question 32, count the number of initial circulations during the fiscal year from
the general collection for use usually (although not always) outside the library. Do not count renewals. Include
circulations to and from remote storage facilities for library users (i.e., do not include transactions reflecting
transfers or stages of technical processing). Count the total number of items lent, not the number of borrowers. For
Question 33, report total circulation for the fiscal year including initial transactions reported on line 32 and renewal
transactions. Exclude reserve circulations these are no longer reported.
Questions 34-35. Interlibrary Loans. Report the number of requests for material (both returnables and non-
returnables) provided to other libraries on line 34 and the number of filled requests received from other libraries or
providers on line 35. On both lines, include originals, photocopies, and materials sent by telefacsimile or other
forms of electronic transmission. Include patron-initiated transactions. Exclude requests for materials locally
owned and available on the shelves or electronically. Do not include transactions between libraries covered by this
questionnaire.
Questions 36. Ph.D. Degrees. Report the number awarded during the 2004-05 fiscal year. Please note that only the
number of Ph.D. degrees are to be counted. Statistics on all other advanced degrees (e.g., D.Ed., D.P.A., M.D., J.D.)
should not be reported in this survey. If you are unable to provide a figure for Ph.D.s only, please add a footnote.
Question 37. Ph.D. Fields. For the purposes of this report, Ph.D. fields are defined as the specific discipline
specialties enumerated in the U.S. Department of Education’s Integrated Postsecondary Education Data System
(IPEDS) “Completions” Survey. Although the IPEDS form requests figures for all doctoral degrees, only fields in
which Ph.D.s are awarded should be reported on the ARL questionnaire. Any exceptions should be footnoted.
Question 38. Instructional Faculty. Instructional faculty are defined by the U.S. Dept. of Education as
members of the instruction/research staff who are employed full-time as defined
by the institution, including faculty with released time for research and faculty
on sabbatical leave.
Full-time counts generally exclude faculty who are employed to teach fewer than two semesters, three quarters, two
trimesters, or two four-month sessions replacements for faculty on sabbatical leave or leave without pay faculty for
preclinical and clinical medicine faculty who are donating their services faculty who are members of military
organizations and paid on a different pay scale from civilian employees academic officers, whose primary duties are
administrative and graduate students who assist in the instruction of courses. Please be sure the number reported,
and the basis for counting, are consistent with those for 2004-05 (unless in previous years faculty were counted who
should have been excluded according to the above definition). Please footnote any discrepancies.
Questions 39-42. Enrollment. U.S. libraries should use the Fall 2005 enrollment figures reported to the
Department of Education on the Integrated Postsecondary Education Data System survey. Please check these
figures against the enrollment figures reported to ARL last year to ensure consistency and accuracy. Note: In the
past, the number of part-time students reported was FTE the number now reported to IPEDS is a head count of part-
time students. Canadian libraries should note that the category “graduate students” as reported here includes all
post-baccalaureate students.
FOOTNOTES
Please consult the printed copy of the ARL Statistics 2004-05 for a copy of last year’s footnotes. A pdf version is
available at: http://www.arl.org/stats/arlstat/. Explanatory footnotes will be included with the published statistics.
Reporting libraries are urged to record in the footnote section any information that would clarify the figures
submitted, e.g., the inclusion and exclusion of branch campus libraries (see the "General Instructions" for definition
of branch campus libraries). Please make an effort to word your footnotes in a manner consistent with notes
appearing in the published report, so that the ARL Office can interpret your footnotes correctly.
Submit the completed questionnaire by January 30, 2006.
For assistance, please e-mail Martha Kyrillidou (martha@arl.org) or Mark Young (stats-ra@arl.org)
TEL. (202) 296-2296.

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FOOTNOTES TO THE ARL ACADEMIC HEALTH SCIENCES LIBRARY STATISTICS 2005‐06
Footnotes may also include errata and corrections to data not previously reported from prior years. Numbers in parentheses refer to columns in
Library Data Tables and to Questionnaire numbers.
QUESTION
NUMBER FOOTNOTE
ALABAMA
11 Decrease due to withdrawal of slide sets.
15.d Includes memberships.
19 Includes bibliographic utilities and literature searching.
ARIZONA
4a‐b Unable to distinguish total serials received into purchased (4a) and non‐purchased (4b).
26.a From AAHSL survey: Q31 plus Q31a.
26.b From AAHSL survey: Q32 plus Q32a plus Q33 plus Q33a.
26.c From AAHSL survey: Q34 plus Q34a.
27 Information services desk, Loan desk, Copy Technologies counter, Learning Resource Center desk.
32, 33 Does NOT include in‐house use.
CALIFORNIA, DAVIS
1.b Increase due to purchases and gifts, an increased number of binding units received, and with a reduced number of
withdrawals.
1.b.i One‐time funding was received to augment the collections for the new Blaisdell Medical Library, to accommodate
the medical school curriculum moving to the Sacramento campus. Additionally, gift collections were received to
be housed in the medical library.
2 Increase due to titles purchased to augment the Blaisdell Medical Library collection, in anticipation of medical
curriculum moving to the Sacramento Campus.
4.a New titles have been added from the shared electronic serials as a result of additions to CDL journal packages.
4.b Records for ceased titles were closed, and also some gift and exchange records were closed.
15 Actual expenditures for 2004‐05 were $1,310,582, as there were serial prepayments recorded in fiscal year 2003‐04
in the amount of $539,058 not reflected in 2004‐05. In addition there was an increase of 66% for electronic
continuations in 2005‐06.
15.b Actual costs in 2004‐05 for serials were $959,045 due to a prepayment of $539,058 in 2003‐04 for materials received
in 2004‐05.
15.c There was a 66% increase in the cost of electronic continuations for 2005‐06.
16 Increase due to journals requiring LC binding, which is more expensive.
17.a‐b There was a reorganization and consolidation in the unit during this period, which is attributable for the drop in
FTE.
19 Other operating expenditures have decreased as a direct result of the drop in costs for Copyright Clearance Costs
of 77% from the 2004‐05 year.
20 Total operating costs for the 2004‐05 year were actually $2,832,131, as the prepayment for serials made in 2003‐04
was not reflected in the total.
21 There was a 66% increase in the cost of electronic continuations for 2005‐06.
25 There was a drop of 77% in Copyright Clearance Costs from 2004‐2005.