ARL Academic Health Sciences Library Statistics 2012-2013

Kyrillidou, Martha; Morris, Shaneka; Roebuck, Gary

Footnotes · 51
Question
Number
Footnote
SOUTHERN CALIFORNIA
Library branches included: Health Sciences Libraries including Medicine, Pharmacy, and Dentistry.
2 Withdrew bound journals from collection.
4 Increased e-book purchases such as Clinical Key.
6 One-time funding for collection plus Norris grant and UH support.
7, 7.a Purchased archival e-journals and e-books using one-time funding.
8.c Unable to hire and retain USC student computer lab assistants on the Health Sciences Campus.
14, 15 Wilson Dental Library increased the number of educational sessions offered.
16 Installed Desk Tracker at individual librarians’ work stations as well as at reference desk. Now
capturing reference questions that come directly to individual librarians that were not included in
previous surveys.
17 Increased the number of e-books and archival e-journal subscriptions.
18 Full-text download decline may be due to platform changes and the new requirement implemented by
Clinical Key to create a personal account before downloading journal articles.
19 Added new databases and received unlimited access to all Access products.
20 Canceled the library’s only federated search, Serials Solutions 360 Search, in the latter half of 2011.
SOUTHERN ILLINOIS
7.c External binding costs decrease is a result of fewer journals to bind.
8.c Increase is a result of additional funding obtained to open more hours in support of the physician
assistant program.
10, 11 Includes FICA, retirement, worker’s compensation, life insurance, unemployment insurance, health
insurance, dental insurance, and vision insurance. Increase is due to higher insurance and pension
costs.
15 Decrease is a result of declining attendance at outreach programs for the general public.
22 Decrease in number of requests received.
SUNY-STONY BROOK
1 We purchased e-books packages which included many titles.
4 We changed collection policy toward electronic format.
7, 7.a Expenditures for serials and other ongoing resource increased while purchases of one-time resource
decreased.
7.c Bib. Utilities $31,452 ILL $3,750 memberships $5,890. Total: $41,092.
8.a, 8.b We changed the funding source of the IT staff to outside of the library.
8.b We are unable to replace individuals who retired.
9 HSL operating expense totals were higher in FY12–13 due to increase in Tech Fee allocation and
purchase equipment.
14 Due to a change in record keeping, the number of library presentations to groups was decreased.
15 Some classes are bigger that the total participants in group presentations increased.
16 Probably because the popularity of our LibGuides and the success of our literacy instructions, the
number of reference transactions decreased.
18–20 HSL collected download information selectively.
19, 20 The number of regular searches increased while number of federated searches decreased.

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Footnotes · 51
Question
Number
Footnote
SOUTHERN CALIFORNIA
Library branches included: Health Sciences Libraries including Medicine, Pharmacy, and Dentistry.
2 Withdrew bound journals from collection.
4 Increased e-book purchases such as Clinical Key.
6 One-time funding for collection plus Norris grant and UH support.
7, 7.a Purchased archival e-journals and e-books using one-time funding.
8.c Unable to hire and retain USC student computer lab assistants on the Health Sciences Campus.
14, 15 Wilson Dental Library increased the number of educational sessions offered.
16 Installed Desk Tracker at individual librarians’ work stations as well as at reference desk. Now
capturing reference questions that come directly to individual librarians that were not included in
previous surveys.
17 Increased the number of e-books and archival e-journal subscriptions.
18 Full-text download decline may be due to platform changes and the new requirement implemented by
Clinical Key to create a personal account before downloading journal articles.
19 Added new databases and received unlimited access to all Access products.
20 Canceled the library’s only federated search, Serials Solutions 360 Search, in the latter half of 2011.
SOUTHERN ILLINOIS
7.c External binding costs decrease is a result of fewer journals to bind.
8.c Increase is a result of additional funding obtained to open more hours in support of the physician
assistant program.
10, 11 Includes FICA, retirement, worker’s compensation, life insurance, unemployment insurance, health
insurance, dental insurance, and vision insurance. Increase is due to higher insurance and pension
costs.
15 Decrease is a result of declining attendance at outreach programs for the general public.
22 Decrease in number of requests received.
SUNY-STONY BROOK
1 We purchased e-books packages which included many titles.
4 We changed collection policy toward electronic format.
7, 7.a Expenditures for serials and other ongoing resource increased while purchases of one-time resource
decreased.
7.c Bib. Utilities $31,452 ILL $3,750 memberships $5,890. Total: $41,092.
8.a, 8.b We changed the funding source of the IT staff to outside of the library.
8.b We are unable to replace individuals who retired.
9 HSL operating expense totals were higher in FY12–13 due to increase in Tech Fee allocation and
purchase equipment.
14 Due to a change in record keeping, the number of library presentations to groups was decreased.
15 Some classes are bigger that the total participants in group presentations increased.
16 Probably because the popularity of our LibGuides and the success of our literacy instructions, the
number of reference transactions decreased.
18–20 HSL collected download information selectively.
19, 20 The number of regular searches increased while number of federated searches decreased.

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52 · ARL Academic Health Sciences Library Statistics 2012–2013
Question
Number
Footnote
SUNY-STONY BROOK cont.
21, 22 That was the number that came from ILLIAD.
TEMPLE
Library branches included: Temple University School of Podiatric Medicine, Charles E. Krausz Library.
TEXAS A&M
All figures are as of 08/31/2013.
Library branches included: Medical Sciences Library at College Station, Medical Sciences Library at
Bryan, Medical Sciences Library at Round Rock, Medical Sciences Library at Temple, Medical Sciences
Library at Kingville.
4 E-books are reported as part of the main university libraries’ collection (Texas A&M University
Libraries).
TEXAS TECH
All figures are as of 08/31/2013.
Library branches included: Harrington Library TTUHSC/Amarillo Montes-Gallo Library of the Health
Sciences TTUHSC/El Paso Library of the Health Sciences TTUHSC/Odessa Preston Smith HSC Library.
10 Includes: Worker’s Compensation Insurance, Health Match, TRS Matching, ORP Matching, Opt Out
Health Matching, Lump Sum Vacation Pool, Retiree Insurance Pool, FICA, Medicaid, Medicare, Social
Security.
TULANE
12 Figure not available.
19, 20 Figure not available as separate from searches attributed through the main library.
UTAH
8 No breakdown of salary available.
8.a–8.c No breakdown provided by Health Sciences Library.
12 N/A
VANDERBILT
7.a Recovery of funding after last year’s major decrease.
8.b As some Knowledge Management functions have become regular library practice, staff once in support
roles are now in professional roles.
8.c Small increase in student support appears as large percentage.
10 Small reduction in benefit percentage. Includes health plan, life insurance, disability insurance,
retirement plan, tuition assistance, vacation and sick leave.
13–13.b As some Knowledge Management functions have become regular library practice, staff once in support
roles are now in professional roles and staff formerly not considered part of library are now funded by
library.
22 Better support for e-resources and one-time purchases decreased ILL need.
VIRGINIA
2 A recount of the collection was done and the number was adjusted from previous years.
14, 15 There has been more rigorous reporting of instruction activities by instructors.
18 Article requests are included in the number reported for the University Library.
19 Searches are included in the number reported for the University Library.

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ARL Academic Health Sciences Library Statistics 2012-2013 resources

50 · ARL Academic Health Sciences Library Statistics 2012–2013
Question
Number
Footnote
ROCHESTER cont.
7.c ILL postage: $1,898
Acquisitions postage: $164
ILL purchases: $32
Copyright Clearance: $6,686
EFTS (net) expenditures: $1,358
OCLC Cataloging: $1,595
Collection management supplies: $4,874
Photocopy costs: $75
IFM (net) costs: (zero)
ExLibris (Voyager software maintenance) &Backstage (MARS authority control processing, etc.): $8,899
Serials Solutions 360 Link: $2,180
Contract binding: $8,756
8, 8.a, 13 Two FTEs were added to the e-Learning service area during the reporting period.
8.c Does not include work study funding.
9 Previous year (2011–12) data included a new CheckPoint detection system virtual server and
infrastructure and an NN/LM MAR externally funded project.
14–15 We have made a concentrated effort to expand our liaison outreach activities. Our success is reflected in
the increased number of classes and attendance at classes.
16 2011–2012 response was under-reported correct response (including electronic reference transactions) is
12,267. Therefore, 2012–2013 (current survey) response of 10,286 is a reduction of 1,981 or 16%.
17 We note that declines in initial circulations have been continuous since the 2008–09 reporting period.
While there may be no single factor to explain the decline, certainly the increased availability of
electronic resources and the continued growth of iPads in the Medical School curriculum are strong
influences.
18 RCL reports total number of successful full-text article requests for entire campus.
19 Represents number of searches for 11 key health sciences databases.
20 These data included in response from main campus library.
21, 22 There is no single explanation for the decrease in this year’s ILL borrowing and lending declines. It is
worth noting that both requests provided and requests received have decreased steadily since the 2008–
2009 reporting period. We note that our experience, however, is not dissimilar from the experiences of
libraries throughout the U.S., as reported in the literature.
SASKATCHEWAN
All figures are as of 04/30/2013.
1 Bibliographic count.
6–9, 10, 12 Expenditures as reported in Canadian dollars—Collections Expenditures: (7a) $328,293 (7b) $2,409,951
(7c) $13,084 (7) $2,751,328 Salary Expenditures: (8a) $599,186 (8b) $314,018 (8c) $36,463 (8) $949,667 (10)
$145,135 Overall Expenditures: (7) $2,751,328 (8) $949,667 (9) $N/A (6) $3,700,995 (12) $N/A. NOTE: Total
Salaries and Wages (Q8) EXCLUDES Fringe Benefits Expenditures (Q10).
7.c Contract binding expenditures decreased due to a move towards keeping only the electronic version of
a journal and consequently cancelling the physical version leading to less binding of the physical issues.
10 Includes the benefit expenses for librarians, staff, and students.
16 Includes directional, instructional and reference questions.
18 Health Sciences Library is interdisciplinary therefore unable to obtain this information.
20 University of Saskatchewan does not use a federated search engine.

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