ARL Statistics Questionnaire, 2007–2008 · 37
Question 4b. Serial titles: Not Purchased. Report other titles that your library receives and does not pay for directly under
‘serial titles received but not purchased.’ These titles may include exchanges, gifts, etc.
If serial titles have been purchased through a consortium whose budget is centrally funded and independent from the
library’s budget, these serials should be reported under ‘serial titles currently received but not purchased.’ If within a
purchased or aggregated package it cannot be determined that some titles are not purchased, report all titles as purchased.
Freely accessible titles are those your library provides direct access to via cataloging records or through online serial lists
of other finding aids.
To the extent possible, report all government document serials separately in 4b.iv.
If separate counts of non-purchased and purchased serial titles are not available, report only the total number of serial titles
currently purchased and received on line 4, and report U/A for lines 4a and 4b.
Question 6. Microforms. Report the total number of physical units: reels of microfilm, microcards, and microprint and
microfiche sheets. Include all government documents in microform; provide a footnote if documents are excluded.
Question 7. Government documents. Report the total number of physical units (pieces) of government documents in paper
format that have not been counted elsewhere. Include local, state, national, and international documents; include documents
purchased from a commercial source if shelved with separate documents collections and not counted above. Include serials
and monographs. To estimate pieces from a measurement of linear feet, use the formula 1 foot = 52 pieces and indicate in a
footnote that the count is based on this estimate. Exclude microforms and non-print formats such as maps or CD-ROMs.
Adjust line 1a, i.e., last year’s Volumes Held, and provide a footnote if you are adding records to the OPAC for government
documents previously held but not counted as part of Volumes Held (line 1a).
Question 8. Computer files. Include the number of pieces of computer-readable disks, tapes, CD-ROMs, and similar
machine-readable files comprising data or programs that are locally held as part of the library’s collections available to
library clients. Examples are US Census data tapes, sample research software, locally mounted databases, and reference
tools on CD-ROM, tape or disk. Exclude bibliographic records used to manage the collection (i.e., the library’s own catalog
in machine-readable form), library system software, and microcomputer software used only by the library staff.
Question 9. Manuscripts and archives. Include both manuscripts and archives measured in linear feet.
Question 10. Cartographic materials. Include the numbers of pieces of two- and three-dimensional maps and globes.
Include satellite and aerial photographs and images.
Question 11. Graphic materials. Include the number of pieces of prints, pictures, photographs, postcards, slides,
transparencies, film strips, and the like.
Question 12. Audio materials. Include the number of pieces of audiocassettes, phonodiscs, audio com pact discs, reel-to-reel
tapes, and other sound recordings.
Question 13. Film and video materials. Include the number of pieces of motion pictures, videocassettes, video laser discs,
and similar visual materials.
Questions 14-20. Expenditures. Report all expenditures of funds that come to the library from the regular institutional
budget, and from sources such as research grants, special projects, gifts and endowments, and fees for service. (For question
17, include non-library funds; see instruction Q17.) Do not report encumbrances of funds that have not yet been expended.
Canadian libraries should report expenditures in Canadian dollars. (For your information, if interested in determining
figures in US dollars, divide Canadian dollar amounts by 1.0101, the average monthly noon exchange rate published in the
Bank of Canada Review for the period July 2007–June 2008.) Please round figures to the nearest dollar.
Question 15a. Monographs. Report expenditures for volumes purchased counted on line 2.