SPEC Kit 334: Research Data Management Services · 185
UNIVERSITY OF WISCONSIN – MADISON
Policy on Data Stewardship, Access, and Retention
http://www.grad.wisc.edu/research/policyrp/rpac/documents/PolicyDataStewardship.pdf
In the case where an outside party has provided a University of Wisconsin-Madison
investigator with secondary Data for the purposes of research, requirements to
retain research Data in sufficient detail and for an adequate period of time will
apply to that portion of secondary Data used in the research.
4.2 Stewardship and Retention: Principal Investigators should adopt an orderly
system of Data organization, access, and retention and should communicate the
chosen system to all members of a research group and to the appropriate
administrative personnel, where applicable. Particularly for long-term research
projects, PIs should establish and maintain procedures for the protection of essential
records in the event of a natural disaster or other emergency.
Research Data must be archived for a minimum of seven years after the final
project close-out, with original Data retained wherever possible. Principles of good
stewardship would justify longer periods of retention in the following cases:
1. Data must be kept for as long as may be necessary to protect any intellectual
property resulting from the work
2. If any charges regarding the research arise, such as allegations of scientific
misconduct or conflict of interest, Data must be retained until such charges are
fully resolved and
3. If a postdoctoral scholar or other trainee, graduate student, or undergraduate
student is a Research Contributor, Data must be retained at least until the
degree is awarded, training is completed, or it is clear that the individual has
abandoned the work.
Beyond the period of retention specified here, the disposal of the research record is
at the discretion of the PI and his or her department or work unit (e.g., laboratory).
As a practical matter, Data may be translated to more efficient storage media as
long as the essential nature of the Data is not lost. For example, lab notebooks may
be scanned, audio recordings transcribed, questionnaires coded and digitized, and
the like.
Records will normally be retained in the unit where they are produced. Research
records must be retained on the UW-Madison campus, or in facilities under the
auspices of University of Wisconsin-Madison, unless specific permission to do
otherwise is granted by the Vice Chancellor for Research.
4.3 Access: As part of the stewardship of research Data, the Principal Investigator
shall create explicit understandings with Other Research Contributors regarding
access to and use of Data. These understandings ought to reflect access appropriate
to one's role and contribution to the conception and design of research, acquisition
of Data, or analysis, and interpretation of Data.
UNIVERSITY OF WISCONSIN – MADISON
Policy on Data Stewardship, Access, and Retention
http://www.grad.wisc.edu/research/policyrp/rpac/documents/PolicyDataStewardship.pdf
In the case where an outside party has provided a University of Wisconsin-Madison
investigator with secondary Data for the purposes of research, requirements to
retain research Data in sufficient detail and for an adequate period of time will
apply to that portion of secondary Data used in the research.
4.2 Stewardship and Retention: Principal Investigators should adopt an orderly
system of Data organization, access, and retention and should communicate the
chosen system to all members of a research group and to the appropriate
administrative personnel, where applicable. Particularly for long-term research
projects, PIs should establish and maintain procedures for the protection of essential
records in the event of a natural disaster or other emergency.
Research Data must be archived for a minimum of seven years after the final
project close-out, with original Data retained wherever possible. Principles of good
stewardship would justify longer periods of retention in the following cases:
1. Data must be kept for as long as may be necessary to protect any intellectual
property resulting from the work
2. If any charges regarding the research arise, such as allegations of scientific
misconduct or conflict of interest, Data must be retained until such charges are
fully resolved and
3. If a postdoctoral scholar or other trainee, graduate student, or undergraduate
student is a Research Contributor, Data must be retained at least until the
degree is awarded, training is completed, or it is clear that the individual has
abandoned the work.
Beyond the period of retention specified here, the disposal of the research record is
at the discretion of the PI and his or her department or work unit (e.g., laboratory).
As a practical matter, Data may be translated to more efficient storage media as
long as the essential nature of the Data is not lost. For example, lab notebooks may
be scanned, audio recordings transcribed, questionnaires coded and digitized, and
the like.
Records will normally be retained in the unit where they are produced. Research
records must be retained on the UW-Madison campus, or in facilities under the
auspices of University of Wisconsin-Madison, unless specific permission to do
otherwise is granted by the Vice Chancellor for Research.
4.3 Access: As part of the stewardship of research Data, the Principal Investigator
shall create explicit understandings with Other Research Contributors regarding
access to and use of Data. These understandings ought to reflect access appropriate
to one's role and contribution to the conception and design of research, acquisition
of Data, or analysis, and interpretation of Data.
