SPEC Kit 334: Research Data Management Services · 171
UNIVERSITY OF TENNESSEE
Research Data Policy
http://research.utk.edu/forms_docs/policy_research-data.pdf
3
The PI or laboratory/department head must preserve Research Data for a minimum of
three (3) years after the final project close-out, with original data retained where
feasible. The following circumstances may require longer retention:
a) Where data supports a patent, such data must be retained as long as the patent
and any derivative patents are valid
b) If allegations of scientific misconduct, conflict of interest, or other charges arise,
data must be retained until such charges are fully resolved
c) If a student is involved, data must be retained at least until the degree is awarded
or the student has unambiguously abandoned the work and
d) Data must be retained if required by the terms of a grant, contract, or other
agreement, or applicable law.
Beyond these periods, destruction of the research record is at the discretion of the PI or
the laboratory/department head. Research Data will normally be retained in the
administrative unit where generated. Research Data must be retained on a University
facility unless specific permission to do otherwise is granted by the Chief Research
Officer.
6. University Responsibilities
University responsibilities with respect to Research Data include the following:
a) Ensuring the academic freedom of the faculty in pursuit of the University's
mission of developing and disseminating new knowledge
b) Securing and protecting intellectual property rights for Research Data and
commercialization of such data where appropriate and feasible
c) Protecting the rights, including those of access to data, of faculty, postdoctoral
scholars, students, and staff
d) Avoiding undue interference with appropriate dissemination of Research Data in
an academic community
e) Complying with the terms of a sponsored grant, contract, or other agreement
f) Facilitating the investigation of charges of scientific misconduct, conflict of
interest, and similar charges or disputes and
g) Ensuring the appropriate care of animals, human subjects, recombinant DNA,
radioactive materials, controlled substances and the like.
7. Research Data Transfer When a PI Leaves the University or a Grant is
Transferred
If a PI leaves the University and a research project is to accompany the PI to a new
institution, ownership of the data may be transferred with the approval of the Chief
Research Officer and with written agreement from the PI’s new institution that ensures:
(1) its acceptance of custodial and other responsibilities for the data (2) the University
UNIVERSITY OF TENNESSEE
Research Data Policy
http://research.utk.edu/forms_docs/policy_research-data.pdf
3
The PI or laboratory/department head must preserve Research Data for a minimum of
three (3) years after the final project close-out, with original data retained where
feasible. The following circumstances may require longer retention:
a) Where data supports a patent, such data must be retained as long as the patent
and any derivative patents are valid
b) If allegations of scientific misconduct, conflict of interest, or other charges arise,
data must be retained until such charges are fully resolved
c) If a student is involved, data must be retained at least until the degree is awarded
or the student has unambiguously abandoned the work and
d) Data must be retained if required by the terms of a grant, contract, or other
agreement, or applicable law.
Beyond these periods, destruction of the research record is at the discretion of the PI or
the laboratory/department head. Research Data will normally be retained in the
administrative unit where generated. Research Data must be retained on a University
facility unless specific permission to do otherwise is granted by the Chief Research
Officer.
6. University Responsibilities
University responsibilities with respect to Research Data include the following:
a) Ensuring the academic freedom of the faculty in pursuit of the University's
mission of developing and disseminating new knowledge
b) Securing and protecting intellectual property rights for Research Data and
commercialization of such data where appropriate and feasible
c) Protecting the rights, including those of access to data, of faculty, postdoctoral
scholars, students, and staff
d) Avoiding undue interference with appropriate dissemination of Research Data in
an academic community
e) Complying with the terms of a sponsored grant, contract, or other agreement
f) Facilitating the investigation of charges of scientific misconduct, conflict of
interest, and similar charges or disputes and
g) Ensuring the appropriate care of animals, human subjects, recombinant DNA,
radioactive materials, controlled substances and the like.
7. Research Data Transfer When a PI Leaves the University or a Grant is
Transferred
If a PI leaves the University and a research project is to accompany the PI to a new
institution, ownership of the data may be transferred with the approval of the Chief
Research Officer and with written agreement from the PI’s new institution that ensures:
(1) its acceptance of custodial and other responsibilities for the data (2) the University
