SPEC Kit 334: Research Data Management Services · 149
PURDUE UNIVERSITY
Digital Data Repository Specialist
Human Resources PD
January 2012
2
POSITION SUMMARY: What is the main purpose of this position? Why does it exist?
The Digital Data Repository Specialist will oversee and provide support for the launch and subsequent day-to-day operation of the
Purdue University Research Repository (PURR) service. The position will partner with colleagues to support the adoption and
improvement of PURR, as well as lead the ISO 16363 certification process for PURR as a Trustworthy Digital Repository. This is an
18 month position with the possibility of continued funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:
Describe the essential responsibilities of the position in order of importance. Essential responsibilities are those functions, if removed,
would fundamentally alter the purpose of the position. It is not necessary to list each individual task. Percentages should be listed in
no less than 5% increments and must total 100%.
Essential Percent
REPOSITORY SERVICE MANAGEMENT 70%
• Lead and complete a successful ISO 16363 audit to establish and maintain PURR as a Trustworthy Digital
Repository
• Review, update and develop PURR policies (e.g., preservation) and procedures as the repository grows, and as
technology and community practice evolves
• Maintain a documented history of changes to repository’s operations, procedures, software and hardware, and
keeping
records of actions and administrative processes relevant to storage and preservation.
• Document change management and critical processes that potentially affect the repository’s ability to comply with its
mandatory responsibilities.
• Review logs of access management failures and anomalies and respond accordingly.
• Develop, maintain and revise the business plan to reflect both short- and long-term goals.
• Analyze repository for security risk factors associated with personnel and physical plant.
• Report on financial risk, benefit, investment, and expenditure (including assets, licenses, and liabilities).
• Coordinate regularly scheduled self-assessment and external certification processes.
• Coordinate staff roles, responsibilities, and authorizations related to implementing changes within the system and
service.
• Ensure that PURR meets its defined service level and policies.
• Actively monitor the integrity of all digital archival objects, managing the number and location of copies of all digital
objects, and maintaining information integrity measurements.
• Coordinate and test the understandability of the Content Information and respond to the appropriate Designated
Communities when Representation Information is inadequate for understanding the data holdings.
• Review all reported incidents of data corruption and loss, and assess necessary revisions to software/hardware
systems, operational procedures and management policies as needed.
• Change preservation plans accordingly as a result of repository monitoring. Update and maintain Designated
Community definitions and their accessibility, the delivery and access options available to the Designated
Community, and address feedback from users.
OUTREACH AND SUPPORT 25%
• Provide support to users in the context of their use of PURR (e.g., collaborators on a research project, dataset
production and publication and archiving, end-users of datasets).
• Work with subject specialist librarians to engage researchers on projects and review submitted datasets as needed.
• Perform outreach and promotion for data services
• Train staff and ensure PURR has adequate staff and skills to fulfill its duties and responsibilities.
ADMINISTRATIVE 5%
• Partner with colleagues in the Office of the Vice President for Research, Information Technology at Purdue (ITaP),
and the Purdue Libraries as a member of the PURR project team in the continuous improvement of PURR
• Regularly meet, communicate, and collaborate with project partners, the project team, and library units
• Other duties and projects as assigned
PURDUE UNIVERSITY
Digital Data Repository Specialist
Human Resources PD
January 2012
2
POSITION SUMMARY: What is the main purpose of this position? Why does it exist?
The Digital Data Repository Specialist will oversee and provide support for the launch and subsequent day-to-day operation of the
Purdue University Research Repository (PURR) service. The position will partner with colleagues to support the adoption and
improvement of PURR, as well as lead the ISO 16363 certification process for PURR as a Trustworthy Digital Repository. This is an
18 month position with the possibility of continued funding.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:
Describe the essential responsibilities of the position in order of importance. Essential responsibilities are those functions, if removed,
would fundamentally alter the purpose of the position. It is not necessary to list each individual task. Percentages should be listed in
no less than 5% increments and must total 100%.
Essential Percent
REPOSITORY SERVICE MANAGEMENT 70%
• Lead and complete a successful ISO 16363 audit to establish and maintain PURR as a Trustworthy Digital
Repository
• Review, update and develop PURR policies (e.g., preservation) and procedures as the repository grows, and as
technology and community practice evolves
• Maintain a documented history of changes to repository’s operations, procedures, software and hardware, and
keeping
records of actions and administrative processes relevant to storage and preservation.
• Document change management and critical processes that potentially affect the repository’s ability to comply with its
mandatory responsibilities.
• Review logs of access management failures and anomalies and respond accordingly.
• Develop, maintain and revise the business plan to reflect both short- and long-term goals.
• Analyze repository for security risk factors associated with personnel and physical plant.
• Report on financial risk, benefit, investment, and expenditure (including assets, licenses, and liabilities).
• Coordinate regularly scheduled self-assessment and external certification processes.
• Coordinate staff roles, responsibilities, and authorizations related to implementing changes within the system and
service.
• Ensure that PURR meets its defined service level and policies.
• Actively monitor the integrity of all digital archival objects, managing the number and location of copies of all digital
objects, and maintaining information integrity measurements.
• Coordinate and test the understandability of the Content Information and respond to the appropriate Designated
Communities when Representation Information is inadequate for understanding the data holdings.
• Review all reported incidents of data corruption and loss, and assess necessary revisions to software/hardware
systems, operational procedures and management policies as needed.
• Change preservation plans accordingly as a result of repository monitoring. Update and maintain Designated
Community definitions and their accessibility, the delivery and access options available to the Designated
Community, and address feedback from users.
OUTREACH AND SUPPORT 25%
• Provide support to users in the context of their use of PURR (e.g., collaborators on a research project, dataset
production and publication and archiving, end-users of datasets).
• Work with subject specialist librarians to engage researchers on projects and review submitted datasets as needed.
• Perform outreach and promotion for data services
• Train staff and ensure PURR has adequate staff and skills to fulfill its duties and responsibilities.
ADMINISTRATIVE 5%
• Partner with colleagues in the Office of the Vice President for Research, Information Technology at Purdue (ITaP),
and the Purdue Libraries as a member of the PURR project team in the continuous improvement of PURR
• Regularly meet, communicate, and collaborate with project partners, the project team, and library units
• Other duties and projects as assigned
