64 · Survey Results: Survey Questions and Responses
Additional Comments
25. Please enter any additional information regarding records management at your library that may
assist the authors in accurately analyzing the results of this survey. N=19
“A Records Management Task Force was created and had its first meeting on February 27, 2008. At this time,
the resumption of a records management program is in its very infancy.”
“Although the records management program has been in place since 1984, recent developments have
improved the level of service and security of the program. A records center warehouse was established
revised retention schedules have been developed, and program and retention information have been deployed
via Web sites. Issues related to electronic records are beginning to be addressed, but further development will
need to take place.”
“As stated earlier, we are trying to create a more systematic procedure for records retention and transfer
throughout the University as well as advise campus staff on what records should be retained on a permanent/
semi-permanent basis. We are also beginning to ingest ‘born digital’ university records into our Institutional
Repository. Our activities for the past FY have included: analysis of the Libraries current University-related
record holdings, research into ‘born digital’ documents housed within campus Web sites, educational and
instructive outreach to campus departments, ‘on site’ surveys, and transfer of materials to the Archives.”
“Our now defunct RM program was the result of an NHPRC grant to establish an RM program as well as a
the University archives (we are the last of the Ivys to establish an institutional archive). Supported by the
University Secretary in 1986, the program received backing and support from University administration.
When the Secretary who initiated the program and hired the staff retired and the administration changed, the
RM program ceased to exist and the University Archives stopped actively soliciting records. The UA became
part of the University Libraries in July 2006 while there is no formal RM program in place, I have began the
process of outreach to solicit archival records and to assist offices in maintaining their office records.”
“We have an official records management program for the New York State College of Human Ecology. For the
rest of the university, we have an official retention policy, which the University Archives ‘manages,’ but we
primarily provide consultation and guidance for all records, but only specific assistance in storage and access
for permanently scheduled archival records.”
“Early on in this survey, I failed to understand the distinction being made between discarding and destroying.
Except for cases where something blatantly inappropriate has been shipped to us, we process all materials
through our secure destruction cycle.”
“From 1977 to 1987, the Records Program was administered by the Vice President for Administration and
Finance, sometimes named the VP for Business Services at other universities. This VP is now the Custodian
of Records who handles the Open Records requests in cooperation with the Chief Legal Counsel and the
Records Manager. This position is kept abreast of the campus records management workshops. In 1987, the
mission for the Records Program was transferred to the University Archives and the duty of the University
Archivist. In the fall of 1987, the Library assumed administrative responsibility for the university’s ten-year-old
records program, and University Archives was renamed ‘the University Archives and Records Program.’ There
followed an extensive survey of the records of the institution’s major administrative offices and academic
Additional Comments
25. Please enter any additional information regarding records management at your library that may
assist the authors in accurately analyzing the results of this survey. N=19
“A Records Management Task Force was created and had its first meeting on February 27, 2008. At this time,
the resumption of a records management program is in its very infancy.”
“Although the records management program has been in place since 1984, recent developments have
improved the level of service and security of the program. A records center warehouse was established
revised retention schedules have been developed, and program and retention information have been deployed
via Web sites. Issues related to electronic records are beginning to be addressed, but further development will
need to take place.”
“As stated earlier, we are trying to create a more systematic procedure for records retention and transfer
throughout the University as well as advise campus staff on what records should be retained on a permanent/
semi-permanent basis. We are also beginning to ingest ‘born digital’ university records into our Institutional
Repository. Our activities for the past FY have included: analysis of the Libraries current University-related
record holdings, research into ‘born digital’ documents housed within campus Web sites, educational and
instructive outreach to campus departments, ‘on site’ surveys, and transfer of materials to the Archives.”
“Our now defunct RM program was the result of an NHPRC grant to establish an RM program as well as a
the University archives (we are the last of the Ivys to establish an institutional archive). Supported by the
University Secretary in 1986, the program received backing and support from University administration.
When the Secretary who initiated the program and hired the staff retired and the administration changed, the
RM program ceased to exist and the University Archives stopped actively soliciting records. The UA became
part of the University Libraries in July 2006 while there is no formal RM program in place, I have began the
process of outreach to solicit archival records and to assist offices in maintaining their office records.”
“We have an official records management program for the New York State College of Human Ecology. For the
rest of the university, we have an official retention policy, which the University Archives ‘manages,’ but we
primarily provide consultation and guidance for all records, but only specific assistance in storage and access
for permanently scheduled archival records.”
“Early on in this survey, I failed to understand the distinction being made between discarding and destroying.
Except for cases where something blatantly inappropriate has been shipped to us, we process all materials
through our secure destruction cycle.”
“From 1977 to 1987, the Records Program was administered by the Vice President for Administration and
Finance, sometimes named the VP for Business Services at other universities. This VP is now the Custodian
of Records who handles the Open Records requests in cooperation with the Chief Legal Counsel and the
Records Manager. This position is kept abreast of the campus records management workshops. In 1987, the
mission for the Records Program was transferred to the University Archives and the duty of the University
Archivist. In the fall of 1987, the Library assumed administrative responsibility for the university’s ten-year-old
records program, and University Archives was renamed ‘the University Archives and Records Program.’ There
followed an extensive survey of the records of the institution’s major administrative offices and academic
