38 · Survey Results: Survey Questions and Responses
Selected Comments from Respondents
Yes
“There is a designated portion of the institution’s budget which is then allocated to the library to fund the
outsourced storage. These funds are then recovered by billing the participating departments for services
provided by the vendor.”
No
“Head of Special Collections and University Archives works with the Assistant Director, Asset Management
in the Budget and Asset Management office to comply with the state requirements. Each position’s salary is
covered within that department’s budget.”
“It is part of the University Library’s budget, but within that budget there is a separate fund designated for
document destruction services.”
8. Are the costs of the records management program covered totally by the budget or are there also
charges for services? N=25
Costs are covered totally by the budget 18 72%
There are also charges for services 2 8%
Other, please explain 5 20%
“All expenses are covered by each department.”
“Each campus unit is responsible for their non-current records storage and must cover those costs — only
records scheduled as permanent are transferred to the Archives. We cover those costs.”
“Most of our costs are covered by the budget. We occasionally receive money from the University to fund
destruction. We also have recently implemented a surcharge for boxes.”
“Only outsourced storage is covered by this budget. Departments may purchase boxes from Archives &
Special Collections/Dodd Research Center (ASC/DRC). All other activity (limited though they may be) costs
are absorbed by ASC/DRC (mostly staff time).”
“Operational costs are covered by the budget. There are also charges for services. Advice/consultation and
education on records management is provided free of charge. Extensive consultation and/or office projects
are subject to charges for services.”
Selected Comments from Respondents
Yes
“There is a designated portion of the institution’s budget which is then allocated to the library to fund the
outsourced storage. These funds are then recovered by billing the participating departments for services
provided by the vendor.”
No
“Head of Special Collections and University Archives works with the Assistant Director, Asset Management
in the Budget and Asset Management office to comply with the state requirements. Each position’s salary is
covered within that department’s budget.”
“It is part of the University Library’s budget, but within that budget there is a separate fund designated for
document destruction services.”
8. Are the costs of the records management program covered totally by the budget or are there also
charges for services? N=25
Costs are covered totally by the budget 18 72%
There are also charges for services 2 8%
Other, please explain 5 20%
“All expenses are covered by each department.”
“Each campus unit is responsible for their non-current records storage and must cover those costs — only
records scheduled as permanent are transferred to the Archives. We cover those costs.”
“Most of our costs are covered by the budget. We occasionally receive money from the University to fund
destruction. We also have recently implemented a surcharge for boxes.”
“Only outsourced storage is covered by this budget. Departments may purchase boxes from Archives &
Special Collections/Dodd Research Center (ASC/DRC). All other activity (limited though they may be) costs
are absorbed by ASC/DRC (mostly staff time).”
“Operational costs are covered by the budget. There are also charges for services. Advice/consultation and
education on records management is provided free of charge. Extensive consultation and/or office projects
are subject to charges for services.”
