SPEC Kit 305: Records Management · 55
“We expect to be moving [from Microsoft Access] to Past Perfect this year.”
Incoming Records
16. On average, how many new records are received each year? N=15
Text Graphic
Materials
Audio-visual
Materials
Electronic
Records
Other
Format
350 banker’s
boxes
400 boxes
700 boxes
975 boxes 5 boxes
ca. 2,500 boxes ca. 200 items ca. 50 items ca. 25 items
90 cubic ft 5 cubic ft 5 cubic ft
300 cubic ft 900 items 722 items 6 gigabytes
400 cubic ft
450 cubic ft 25000 items
700–800 cubic ft 25–30 cubic ft 500–600 items 150–200 disks
1,352 cubic ft 10 cubic ft
4,400 cubic ft 15 boxes
150 linear ft
938 linear ft 1.25 linear ft 1.25 linear ft 1.25 linear ft 1.25 linear ft
1,300 linear ft 50 items 30 items 150 items 5 items
Records Use
17. Who is permitted to request retrieval of records from storage for use/viewing? Check all that
apply. N=21
Staff in the originating office 19 91%
Staff in other offices of the institution 7 33%
The general public 8 38%
Other 6 29%