56 · Survey Results: Survey Questions and Responses
Selected Comments from Respondents
“Access is determined by office of origin.”
“By policy here, records in inactive records storage remain in the legal custody of the office of origin.”
“Generally only the originating office views the records. Other individuals can view the records if there are no
restrictions placed on the records or if they receive permission from University Archives and Records and/or
the originating office.”
“Since the University does not maintain a records retention center, the departments decide who is able to
view their records. The departments also maintain their own policies for how records are seen.”
“The public can, of course request retrieval through the originating office.”
“The Records Manager retrieves the records for the permanent/historical collections on the Special Collections
and Digital Programs customer number. The staff in the originating office requests files or boxes to be used
only in their own office from the records which are stored offsite and funded on their customer number. These
records are non-permanent and aren’t accessioned into the University Archives.”
18. At what level are the records normally checked out? Check all that apply. N=20
Item 4 20%
Folder 15 75%
Box 14 70%
Other 4 20%
Selected Comments from Respondents
“Material is retrieved at the box level but is not checked out of the facility.”
“Please note that items are not checked out but stay on site within Archives unless requested by upper-level
administrative offices within the University (i.e., President’s office, Board of Governors, etc.)”
Selected Comments from Respondents
“Access is determined by office of origin.”
“By policy here, records in inactive records storage remain in the legal custody of the office of origin.”
“Generally only the originating office views the records. Other individuals can view the records if there are no
restrictions placed on the records or if they receive permission from University Archives and Records and/or
the originating office.”
“Since the University does not maintain a records retention center, the departments decide who is able to
view their records. The departments also maintain their own policies for how records are seen.”
“The public can, of course request retrieval through the originating office.”
“The Records Manager retrieves the records for the permanent/historical collections on the Special Collections
and Digital Programs customer number. The staff in the originating office requests files or boxes to be used
only in their own office from the records which are stored offsite and funded on their customer number. These
records are non-permanent and aren’t accessioned into the University Archives.”
18. At what level are the records normally checked out? Check all that apply. N=20
Item 4 20%
Folder 15 75%
Box 14 70%
Other 4 20%
Selected Comments from Respondents
“Material is retrieved at the box level but is not checked out of the facility.”
“Please note that items are not checked out but stay on site within Archives unless requested by upper-level
administrative offices within the University (i.e., President’s office, Board of Governors, etc.)”
