60 · Survey Results: Survey Questions and Responses
Graphic Materials
Destroyed Unit
2 cubic ft
2 cubic ft
10 cubic ft
Audio-visual
Materials
Destroyed Unit
5 boxes
10 cubic ft
25 cubic ft
Electronic Records
Destroyed Unit
15 items
Other Format
Destroyed Unit
10 linear ft
Selected Comments from Respondents
“1732 cubic feet represent the amount of text non-permanent records of which a records destruction
certificate was completed in 2007 by the Records Program. An unknown quantity of non-permanent text
records are destroyed via locked recycle bins. The 2 cubic feet of graphic records are referring to duplicate
photographic prints, which were placed in a locked recycle bin when processing a new collection. There
were 25 cubic feet of video tapes which weren’t related to the University in subject matter, weren’t created
by the university, and weren’t accessioned by the SCDP audio-visual unit. The megabytes or gigabytes of
general correspondence or non-business e-mail aren’t calculated. These non-permanent records are listed on
the State University Records Retention Schedule and are ready for destruction as soon as they are no longer
useful during daily business (general correspondence) or when they aren’t university related such as spam and
personal e-mail correspondence (non-business correspondence). After 30 days, the Information Technology
Department destroys the e-mail which as been deleted.”
“Campus units are responsible for destroying the records at the end of the retention period, having first