SPEC Kit 305: Records Management · 61
gained approval from the state archives. The University Archives is not directly involved in this process.”
“The text amount includes both materials shipped to us for immediate destruction and materials pulled from
our stacks. At rare times we have been asked to destroy computer tapes, microfilm, and plastic identification
cards, but these tasks are too sporadic to be counted.”
“The total number for the University since March 2005–January 2008 is 166 Healthcare for the same time
period is 118 for our off-site vendor but most of our recycling and destruction is done on-site and those
figures cannot be access in time to meet the deadline given.”
“The University Archivist coordinates the disposition of non-permanent records by facilitating the requests to
the State Library regardless of the location of the records.”
“University Archives does not know the numbers of what is destroyed or discarded each year. A
comprehensive survey of the entire campus would have to be done to find these numbers.”
Staff Training
22. How are staff trained in records management policies and procedures? Check all that apply. N=24
In-person workshops 20 83%
On-the-job experience 19 79%
Self-study of manuals, etc. 11 46%
Formal classes 8 33%
Webinars 3 13%
Other, please explain 7 29%
“Archives &Records Management department provides Web-based procedure instructions for participation in
the records management program. A ‘Data Security Classification Handbook’ is available to faculty and staff
in hard copy and PDF formats. A recently instituted ‘Data Clean-up’ event highlights policies and procedures
with regard to record-keeping and markets the Library’s records management services.”
“One-on-one orientation with professional staff.”
“One-on-one meetings.”
“RM listserv.”
“The University Archivist will work with offices to interpret the schedules for all formats but as the Archives
does not store the records this is not required. The schedules for the state cover the types of record,
regardless of format.”
“Training can be very informal, that is can be done whichever way best meets the user’s needs such as one-
on-one, departmental level, over the phone, etc.”
gained approval from the state archives. The University Archives is not directly involved in this process.”
“The text amount includes both materials shipped to us for immediate destruction and materials pulled from
our stacks. At rare times we have been asked to destroy computer tapes, microfilm, and plastic identification
cards, but these tasks are too sporadic to be counted.”
“The total number for the University since March 2005–January 2008 is 166 Healthcare for the same time
period is 118 for our off-site vendor but most of our recycling and destruction is done on-site and those
figures cannot be access in time to meet the deadline given.”
“The University Archivist coordinates the disposition of non-permanent records by facilitating the requests to
the State Library regardless of the location of the records.”
“University Archives does not know the numbers of what is destroyed or discarded each year. A
comprehensive survey of the entire campus would have to be done to find these numbers.”
Staff Training
22. How are staff trained in records management policies and procedures? Check all that apply. N=24
In-person workshops 20 83%
On-the-job experience 19 79%
Self-study of manuals, etc. 11 46%
Formal classes 8 33%
Webinars 3 13%
Other, please explain 7 29%
“Archives &Records Management department provides Web-based procedure instructions for participation in
the records management program. A ‘Data Security Classification Handbook’ is available to faculty and staff
in hard copy and PDF formats. A recently instituted ‘Data Clean-up’ event highlights policies and procedures
with regard to record-keeping and markets the Library’s records management services.”
“One-on-one orientation with professional staff.”
“One-on-one meetings.”
“RM listserv.”
“The University Archivist will work with offices to interpret the schedules for all formats but as the Archives
does not store the records this is not required. The schedules for the state cover the types of record,
regardless of format.”
“Training can be very informal, that is can be done whichever way best meets the user’s needs such as one-
on-one, departmental level, over the phone, etc.”