44 · Survey Results: Survey Questions and Responses
publications, general reference files, Board of Trustees meeting minutes, and other permanent university
records.”
“The University does not have a records retention center. Departments must maintain their own records until
the records are ready for final disposition (transfer to archives or destruction). The individual departments are
responsible for their own records storage. It is their responsibility to follow the records retention policies and
schedules. They take care of the final destruction of their records and contact the University Archives when
they are ready to transfer their permanent records.”
“The University Office of Information Technology and individual departments provide storage for electronic
records.”
“Transportation of materials to records center may be done by department or by work order submitted to
physical plant services (for which there is a charge). Contents lists are prepared by many originating units,
though we also prepare lists for materials scheduled for permanent retention. We answer some reference
questions for originating units, but questions submitted by the public through the open records law are
usually answered by the originating unit after they retrieve the records stored with us. While we arrange and
document destruction, the actual destruction is contracted to a bonded destruction service.”
“University Counsel prepares the Records Retention Schedules.”
“We have a facility at the university that stores inactive, non-permanent records for a fee. The facility is not a
part of the libraries nor is library staff involved in administering this service. Records analysis and consulting
services. Quarterly newsletter and monthly updates.”
11. At what level and by whom are content lists made? Check all that apply. N=25
Level Originating Department Staff RM Program Staff N
Item 9 5 12
Folder 20 11 22
Box 20 12 23
Other level 3 3 4
Please describe other level.
“RM staff documents at the accession level, along the same lines used by archives. A descriptive title, capture
dates, unique accession number and records group classification are all added to collections that eventually
will be transferred to archives.”
“Series level descriptors provided as part of transfer process in some cases.”
“If any lists are made, the originating office creates them. Vended storage allows transfer/retrieval/pick up at
box level only.”
publications, general reference files, Board of Trustees meeting minutes, and other permanent university
records.”
“The University does not have a records retention center. Departments must maintain their own records until
the records are ready for final disposition (transfer to archives or destruction). The individual departments are
responsible for their own records storage. It is their responsibility to follow the records retention policies and
schedules. They take care of the final destruction of their records and contact the University Archives when
they are ready to transfer their permanent records.”
“The University Office of Information Technology and individual departments provide storage for electronic
records.”
“Transportation of materials to records center may be done by department or by work order submitted to
physical plant services (for which there is a charge). Contents lists are prepared by many originating units,
though we also prepare lists for materials scheduled for permanent retention. We answer some reference
questions for originating units, but questions submitted by the public through the open records law are
usually answered by the originating unit after they retrieve the records stored with us. While we arrange and
document destruction, the actual destruction is contracted to a bonded destruction service.”
“University Counsel prepares the Records Retention Schedules.”
“We have a facility at the university that stores inactive, non-permanent records for a fee. The facility is not a
part of the libraries nor is library staff involved in administering this service. Records analysis and consulting
services. Quarterly newsletter and monthly updates.”
11. At what level and by whom are content lists made? Check all that apply. N=25
Level Originating Department Staff RM Program Staff N
Item 9 5 12
Folder 20 11 22
Box 20 12 23
Other level 3 3 4
Please describe other level.
“RM staff documents at the accession level, along the same lines used by archives. A descriptive title, capture
dates, unique accession number and records group classification are all added to collections that eventually
will be transferred to archives.”
“Series level descriptors provided as part of transfer process in some cases.”
“If any lists are made, the originating office creates them. Vended storage allows transfer/retrieval/pick up at
box level only.”
