52 · Survey Results: Survey Questions and Responses
Electronic Records
150 disks
76 gigabyte
ca. 100 items
263 items
1.25 linear feet
Selected Comments from Respondents
“Additional materials may be stored in a University sponsored facility but that is handled by the offices. I
only coordinate those materials stored with a vendor. Offices have made alternative arrangements to store
materials in other university buildings, but that is discouraged.”
“As this question seems to deal with active/inactive records rather than archival records I can not answer
accurately as we have no way to track where departments are storing such records. The University Archives
contains more than 8,000 standard records cartons of permanent records.”
“Cubic feet is estimate based on box count. Boxes are chiefly bankers boxes, with a smattering of transfer
cases and document boxes included — we believe the smaller bankers boxes and larger transfer cases
roughly balance out, so we have used the banker box for our calculations. Graphic materials consist of
oversize parcels containing production materials for our university press and map tubes containing recent
architectural materials. We probably have an unusually high number of ‘records’ that other facilities would
have long ago transferred to archives. These collections were commingled for so long due to lack of space
and precipitous moves in the face of construction that it is difficult to guess when a true number of records
vs. archives can be calculated. If adequate housing can be constructed for archival collections, as we hope
will happen in the next few years, serious separation of collections can begin and we will have a more precise
number.”
“I can’t respond because Surplus Property manages the warehouse.”
“No semi-active records are retained — only permanent archival records are retained.”
“Storage is much too distributed to report extent.”
“The 76 gigabyte figure represents all UARP’s folders located on the Library Department’s server space.
These folders include documents used to operate the UARP unit. Some of the finding aids are also located on
the Kentucky Digital Library (KDL) Web site but weren’t counted again. The University Archives and Records
Program Web pages calculate 130 kilobytes, and aren’t included in the 76 gigabytes of electronic records
listed. The offsite storage folders which contain the order forms, calculations of customer use, inventories of
records sent to the offsite storage facility, and other pertinent files related to the offsite storage operation
and destruction amount to 198 megabytes of electronic records. A total of 11,000 cubic feet of text records is
stored either onsite or offsite for the University Archives and Records Program. 5,500 cubic feet of this total
are stored at the offsite storage facility.”
“The University Archives holds approx 6,000 linear feet of historic records. We have no estimate of non-
historic records in storage around the university.”
Electronic Records
150 disks
76 gigabyte
ca. 100 items
263 items
1.25 linear feet
Selected Comments from Respondents
“Additional materials may be stored in a University sponsored facility but that is handled by the offices. I
only coordinate those materials stored with a vendor. Offices have made alternative arrangements to store
materials in other university buildings, but that is discouraged.”
“As this question seems to deal with active/inactive records rather than archival records I can not answer
accurately as we have no way to track where departments are storing such records. The University Archives
contains more than 8,000 standard records cartons of permanent records.”
“Cubic feet is estimate based on box count. Boxes are chiefly bankers boxes, with a smattering of transfer
cases and document boxes included — we believe the smaller bankers boxes and larger transfer cases
roughly balance out, so we have used the banker box for our calculations. Graphic materials consist of
oversize parcels containing production materials for our university press and map tubes containing recent
architectural materials. We probably have an unusually high number of ‘records’ that other facilities would
have long ago transferred to archives. These collections were commingled for so long due to lack of space
and precipitous moves in the face of construction that it is difficult to guess when a true number of records
vs. archives can be calculated. If adequate housing can be constructed for archival collections, as we hope
will happen in the next few years, serious separation of collections can begin and we will have a more precise
number.”
“I can’t respond because Surplus Property manages the warehouse.”
“No semi-active records are retained — only permanent archival records are retained.”
“Storage is much too distributed to report extent.”
“The 76 gigabyte figure represents all UARP’s folders located on the Library Department’s server space.
These folders include documents used to operate the UARP unit. Some of the finding aids are also located on
the Kentucky Digital Library (KDL) Web site but weren’t counted again. The University Archives and Records
Program Web pages calculate 130 kilobytes, and aren’t included in the 76 gigabytes of electronic records
listed. The offsite storage folders which contain the order forms, calculations of customer use, inventories of
records sent to the offsite storage facility, and other pertinent files related to the offsite storage operation
and destruction amount to 198 megabytes of electronic records. A total of 11,000 cubic feet of text records is
stored either onsite or offsite for the University Archives and Records Program. 5,500 cubic feet of this total
are stored at the offsite storage facility.”
“The University Archives holds approx 6,000 linear feet of historic records. We have no estimate of non-
historic records in storage around the university.”
