Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

94 · SPEC Kit 294
University of Kansas
Conducts research for publication and/or presentation at conferences sponsored by professional or
scholarly societies
Other
Other duties as assigned
________________________________________________________________
Coordinator of Digital Content Development Date
________________________________________________________________
Assistant Dean for Scholarly Communication Date

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Managing Digitization Activities · 93
University of Kansas
The University of Kansas Libraries
POSITION DESCRIPTION
Scholarly Digital Initiatives Librarian
POSITION TITLE:
Scholarly Digital Initiatives Librarian
BASIC FUNCTION:
Under the supervision of the Coordinator of Digital Content Development, the Scholarly Digital
Initiatives Librarian is responsible for a variety of technical and user-support activities associated
with creating and making accessible scholarly information in a digital format in support of the
research and teaching programs of the University.
RESPONSIBILITIES:
Digital Content Development
Provides consultation and user-assistance in the Digital Media Lab: provides support for
production and editing hardware, software, and peripherals for image, media, and text files,
analyzes projects and proposals, recommends appropriate workflow and standards, assists in
researching and developing grant applications for assigned projects, provides project
management services including analysis of requirements, timelines, and milestones, tracking and
reporting project progress, assessing and evaluating project success.
Provides administrative support for the KU ScholarWorks digital repository: helps to establish
communities and collections, contributes to “value-added” services such as analog-to-digital
conversion or submissions on behalf of authors, makes presentations to faculty groups on the
services and rationale associated with KU ScholarWorks.
Specifies appropriate metadata and content formats based on understanding of scholarly
applications, local digital architecture, and prevailing standards develops strategies for creating
metadata for digital projects and participate in metadata creation recommends or provides input
on methods for transforming data from one format to another (for example from a spreadsheet to
a relational database or XML)
Supervises student employees in digital project projection.
Library and University Service
Participates on library and Information Services committees, working groups, and task forces, as
assigned or appropriate
Participates on university committees, working groups, and task forces, as appropriate
Professional Development
Reads professional literature and adapts innovative approaches to digital library services
Participates in professional workshops, seminars, and conferences

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Managing Digitization Activities · 95
University of Kansas
Statement of Responsibilities
University of Kansas Libraries
Effective Date: 1 January 2006
Working Title: Digital Imaging Librarian
Reports to: Assistant Dean of Libraries for Scholarly Communication
Professional Responsibilities (80-90% Activity)
Serves as the digital library program’s primary resource for imaging/multi-media
standards. Maintains awareness of national and international trends and standards in
image and compression formats and appropriate applications for various formats and
standards recommends local policies and standards.
Serves as the digital library program’s primary resource for digitization workflow.
Consults with university personnel to define efficient and effective workflow (including
quality assurance) for specific projects and production activities trains staff as needed.
Oversees the Digital Production Lab (currently located in Spencer Research Library) in
support of high-quality digitization for University projects. Maintains equipment and
recommends acquisition of new equipment to meet digital library needs. Trains and
oversees appropriate personnel in proper use of lab equipment.
Coordinates and oversees content-related aspects of assigned digital library projects,
including:
o Developing detailed scope, time frame and budget information
o Developing and coordinating project workflow scheduling of project task
assignments assuring that key milestones are met
o Coordinating project activities with key related staff as appropriate
o Monitoring quality control of project output
o Facilitating communication with project stakeholders on project progress and
issues
o Supervisory responsibility for digitization staff, as appropriate
o Coordinating appropriate assessment and outreach activities at the project’s
conclusion.
Participates in planning and prioritization for digital content development, including
selection of intellectual resources to be digitized /accessed, the strategies that will be
used to promote access to them, the means by which they will be presented, and
methods for deployment.
Contributes to development of information architecture and policy for the digital library
program, including content development, storage, preservation, delivery, and
presentation.
Participates in preparation of grant applications both as a consultant to other units and
as an initiator and primary writer.
• Provides instruction to staff and users in planning, development, management or use of
digital projects.

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