Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

128 · SPEC Kit 294
http://library.syr.edu/information/dld/docs/proposal_form.doc
Syracuse University
Syracuse proposal_form.doc 11/8/2006
P. McLaughlin
Preservation concerns: indicate whether treatment might be needed prior to digitizing. Consult
with Access and Preservation Services, if necessary.
Budgetary contribution: indicate whether budgetary support exists for this project and how the
department might contribute in terms of budget or staffing.
Timeline: describe any preferred start and end dates or other deadlines.
Collaborative partnerships: list faculty or other project supporters.
Standards: describe metadata or technical standards envisioned for the project, if known.
Assessment: indicate measures that might be used in evaluating the impact of the project.
Please provide any additional information that might help inform the initial proposal review,
including letters of support, links to any special event, thoughts on project organization.

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Managing Digitization Activities · 129
http://www.lib.virginia.edu/digital/services/textparameters.html
University of Virginia
DLPS Text Digitizing Services
for Selectors, Special Collections, RMDS, Preservation, and Patrons
Digital Library Production Services provides text digitizing services for the Library for the purpose of collection-building. We ask that you
observe the following parameters when making your request:
Keyboarding Services
Texts:
Should be in English or other non-Cyrillic European languages
Should have been published in 18th-21st century or have a common, easily-readable typeface
Should be of one of the following genres: Prose, poetry, plays, dictionaries, encyclopedias, letters, diaries.
Texts will first have page images created by DLPS, and are therefore also subject to all parameters under Page Imaging Services.
Further, the page images created (bitonal or color) will be available alongside the searchable text in the Digital Library delivery
interface.
Manuscripts, if handwritten, must be transcribed before DLPS can accept them.
Few special characters in the texts can be examined or fixed.
Texts, when finished, will parse against the DLPS DTD.
Page Imaging Services
Book bindings must be able to be opened to at least 120° (to be scanned on DLPS equipment). Further, Special Collections material
will be scanned in DLPS at the discretion of the Head of Collections Services. If request is denied, other arrangements may be
possible through Rare Materials Digitizing Service (RMDS).
600dpi bitonal TIFF page images with 600dpi color TIFF figure images will be created for selector and patron requests.
600dpi color or greyscale TIFF page images will be created for Special Collections, RMDS, and Preservation materials.
Color and greyscale TIFFs will have standard jpeg derivatives created for use in the Digital Library delivery interface.
Color and greyscale page images may or may not have searchable text in the Digital Library delivery interface.
Bitonal page images will always have searchable text in the Digital Library delivery interface.
Only whole books or typed manuscripts will be digitized no sections, parts, or articles.
A VIRGO or OCLC record for the text must exist (for TEI header creation).
Additional Parameters for Digitizing Out-of-Print Texts Published After 1923 (texts not in the public domain)
Permission to digitize an out-of-print text may be granted by the publisher. A requestor should write to the publisher (sample letter
provided) to request permission to digitize. If no response is received after 4 weeks, the requestor should follow up with a second
letter to the publisher indicating the assumption that permission is granted, after which DLPS will proceed with digitizing.
If the text is out of print, AND the publisher is out of business, AND the author is deceased, DLPS will proceed with digitizing.
The requestor must be willing to do all research and provide all required documentation to DLPS before digitization can begin.
Unless universal access is expressly granted by the publisher, all texts published after 1923 and digitized by DLPS will be restricted
to on-Grounds use.
General Guidelines
All requests will be queued DLPS cannot accommodate Rush Requests.
All texts must be approved by the Library selector for that subject area.
DLPS does prep for delivery via the standard Digital Library text interface no tailored services are available.
The Electronic Text Center may be able to provide specialized services such as enhanced markup or the building of new tools and
interfaces, but should be contacted separately.
All works will be made available to at least the UVA community, but preferably without any access restrictions.
The Library will archive the text and make the content available as long as is reasonably possible, providing the text can be migrated
to new technologies as necessary. Migration may affect the look, feel, and functionality of the text.
Copies of all text and image files will be burned to CD or DVD for requestors (if desired).
Exceptions will be made at the discretion of the Director of Digital Library Production Services.

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Managing Digitization Activities · 127
http://library.syr.edu/information/dld/docs/proposal_form.doc
Syracuse University
Syracuse University Library
Digital Library Project Proposal
Name Date
Department Email Phone
Project title (suggested)
Signatures:
Department Head AUL
Project description and justification: include statement of importance of project to SUL
community and beyond and links to library/university mission and goals.
Intended audience and potential use: whom will the project serve and how?
Physical description: please describe materials to be digitized, including type and number of
items and condition.
Intellectual property status of material: please comment on any copyright considerations
related to digitization and online availability of these materials. For example, note whether the
content is out of copyright (published prior to 1923) or if SUL has been given permission to
digitize.
Metadata/Cataloging: please indicate whether cataloging exist for these items list any known
cataloging or metadata requirements. Consult with the IMSS (Cataloging or Digital and
Electronic Resource Management Services), if necessary.
Submission Procedures:
This proposal requests detailed information on all aspects of the project. Talk with your
supervisor, department head, AUL or interested others about the project and its merits.
1. Complete the Criteria Checklist, followed by the Project Proposal form, considering all
aspects of the project. Feel free to contact the DLDS Director, Project Manager, or
Imaging Librarian for assistance with this process.
2. Secure the signatures of your department head and appropriate AUL.

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SPEC Kit 294: Managing Digitization Activities (September 2006) resources