42 · SPEC Kit 294
Ongoing Costs N=19 N Min Max Mean Median Std Dev
Staffing and benefits 15 5.00% 100.00% 72.50% 76.00% 23.75
Hardware acquisition 11 3.00% 100.00% 29.15% 20.00% 27.37
Software acquisition 11 .75% 100.00% 26.46% 15.00% 37.09
Hardware maintenance 12 1.00% 100.00% 29.49% 8.50% 39.29
Software maintenance 7 1.00% 100.00% 35.90% 20.00% 44.43
Vendor fees (if scanning is
outsourced to an external
vendor)
9 1.00% 100.00% 31.75% 10.00% 39.46
Promotion 2 1.00% 2.00% 1.50% 1.50% .71
Assessment 2 3.00% 4.00% 3.50% 3.50% .71
Other category 3 1.50% 20.00% 8.70% 4.60% 9.91
Please describe the other budget category.
1.5% travel
4.6% supplies and miscellaneous
20% unspecified
14. If there is not a dedicated budget for digitization activities, please describe how operational
costs are covered and who has primary responsibility for monitoring expenditures for
digitization projects. N=49
How operational costs are covered Who has responsibility for monitoring
expenditures
Absorbed into existing budgets for staffing, computer
equipment, vendor charges, and supplies.
Preservation Department Head is responsible for
operational costs (vendor charges, part-time student
labor, supplies) Assistant Director for Library Systems is
responsible for hardware, software, and maintenance
costs.
Activities are so limited that operational costs are
absorbed into regular operations.
N/A
Allocated on a project by project basis or a team
reallocates resources to do the work.
Would depend on the project.
As noted in question 11, DCP has attempted cover
operation costs from grants and supplemental revenues
from scanning and consulting.
Director, Digital Collections Program
Ongoing Costs N=19 N Min Max Mean Median Std Dev
Staffing and benefits 15 5.00% 100.00% 72.50% 76.00% 23.75
Hardware acquisition 11 3.00% 100.00% 29.15% 20.00% 27.37
Software acquisition 11 .75% 100.00% 26.46% 15.00% 37.09
Hardware maintenance 12 1.00% 100.00% 29.49% 8.50% 39.29
Software maintenance 7 1.00% 100.00% 35.90% 20.00% 44.43
Vendor fees (if scanning is
outsourced to an external
vendor)
9 1.00% 100.00% 31.75% 10.00% 39.46
Promotion 2 1.00% 2.00% 1.50% 1.50% .71
Assessment 2 3.00% 4.00% 3.50% 3.50% .71
Other category 3 1.50% 20.00% 8.70% 4.60% 9.91
Please describe the other budget category.
1.5% travel
4.6% supplies and miscellaneous
20% unspecified
14. If there is not a dedicated budget for digitization activities, please describe how operational
costs are covered and who has primary responsibility for monitoring expenditures for
digitization projects. N=49
How operational costs are covered Who has responsibility for monitoring
expenditures
Absorbed into existing budgets for staffing, computer
equipment, vendor charges, and supplies.
Preservation Department Head is responsible for
operational costs (vendor charges, part-time student
labor, supplies) Assistant Director for Library Systems is
responsible for hardware, software, and maintenance
costs.
Activities are so limited that operational costs are
absorbed into regular operations.
N/A
Allocated on a project by project basis or a team
reallocates resources to do the work.
Would depend on the project.
As noted in question 11, DCP has attempted cover
operation costs from grants and supplemental revenues
from scanning and consulting.
Director, Digital Collections Program
