Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

36 · SPEC Kit 294
FTE
N=51
Librarian
N=46
Other
Professional
N=17
Support Staff
N=26
Student
Assistant
N=22
Other Staff
N=2
.25 10 5 5 6 —
.25–.49 7 — 4 3 1
.50–.74 3 4 5 3 1
.75–.99 4 1 — — —
1.00 11 4 4 4 —
1.01–1.99 3 1 4 2 —
2–3 4 2 2 3 —
3 5 — 2 1 —
Minimum .05 .05 .10 .05 .25
Maximum 6.00 2.25 5.00 8.00 .50
Mean 1.12 .77 1.11 1.10 .38
Median .85 .50 .53 .55 .38
Std Dev 1.29 .65 1.27 1.67 .18
Other staff: interns
10. When staff were reassigned to digitization efforts, how were positions created? Check all that
apply. N=60
N Selection
N=52
Digitization
N=60
Metadata
N=57
Redefined existing position(s) to
add responsibility for this activity
60 48 38 40
Created new position(s) to be
dedicated to this activity
46 9 43 31
Redefined existing position(s) to
be dedicated to this activity
31 5 24 20
Selected Comments from Respondents
“No staff have been permanently re-assigned to these activities.”
“New positions are sometimes temporary or project-based.”
“Initially, a Digital Collections Librarian (1 FTE) position and a Metadata Librarian (1 FTE) position were
created. Those positions have since been redefined as a Digital Reformatting Librarian (1 FTE) and a Catalog
&Metadata Services Team Leader (1 FTE). In addition, a Preservation Librarian (1 FTE) position was renewed,

Previous Page Next Page

SPEC Kit 294: Managing Digitization Activities (September 2006) resources

Help

Managing Digitization Activities · 37
after having been vacant for 10 years, and was redefined as having significant oversight of the libraries’
digitization program.”
“Selection is a shared activity depending on the nature of the project. Includes selectors, reference librarians,
archivists, faculty, and other subject specialists.”
“Subject librarians and other members of the Digital Collections Council have added materials selection to
their duties. Two new FTEs for digitization were created in 2004–05. One existing position (programmer) has
been redefined as 1/2 metadata analyst and 1/2 programmer.”
“Again, all efforts are currently out of existing lines. We are actively evaluating the creation of a digital services
group that will redefine, reallocate, and create entirely new lines.”
“Existing positions have been able to take on more digitization activities because as material becomes
accessible over the Web, circulation and reference activities for this material are reduced.”
“Have added grant-funded positions for scanning techs in the past.”
“As mentioned in previous question, we have 0.5 librarian dedicated to coordinating digitization projects and
for managing the digital objects management system. This is a new position created in 2004.”
“Librarians and staff work on digital projects as add-ons to existing responsibilities. Student Assistant
(Timeslip) positions have been created to support projects, are normally paid out of a project’s funds.”
“Contract position using development as well as library funds.”
“Positions were created in different ways depending on the library unit involved.”
Budget
11. Was/is there a dedicated budget for start-up costs and/or ongoing costs for digitization
activities? Check all that apply. N=63
Start-up Costs Ongoing Costs
Yes 25 25
No 33 30
Start-up Costs Ongoing Costs N %
Yes Yes 19 30
Yes No 6 9.5
No Yes 6 9.5
No No 32 51

Previous Page Next Page

SPEC Kit 294: Managing Digitization Activities (September 2006) resources

Managing Digitization Activities · 35
FTE
N=51
Librarian
N=30
Other
Professional
N=25
Support Staff
N=37
Student
Assistant
N=37
Other Staff
N=4
.25 7 5 3 3 1
.25–.49 5 2 6 3 1
.50–.74 3 2 5 6 —
.75–.99 1 — — 2 1
1.00 6 9 5 8 1
1.01–1.99 3 2 3 2 —
2–3 4 2 7 7 —
3 1 3 9 6 —
Minimum .05 .05 .05 .05 .20
Maximum 4.00 9.00 8.00 2.00 1.00
Mean .91 1.51 1.95 2.23 .55
Median .73 1.00 1.00 1.00 .50
Std Dev .89 2.04 2.09 3.73 .39
Other staff: volunteers (2), interns, programmer, outsourced
Metadata Creation
Librarian Other
Professional
Support Staff Student
Assistant
Other Staff
Total Staff 124 28 70 103 2
Total FTE 51.60 13.05 28.93 24.15 .75
Number of
Individuals
N=52
Librarian
N=48
Other
Professional
N=17
Support Staff
N=27
Student
Assistant
N=24
Other Staff
N=2
1 20 12 10 4 2
2 11 2 5 4 —
3 6 1 3 3 —
4 3 1 2 4 —
5 5 1 3 5 —
6 1 — 3 1 —
7 — — — — —
7 2 — — 3 —
Minimum 1.00 1.00 1.00 1.00 1.00
Maximum 13.00 5.00 6.00 16.00 1.00
Mean 2.58 1.65 2.69 4.29 1.00
Median 2.00 1.00 2.00 4.00 1.00
Std Dev 2.26 1.22 1.83 3.41 —

Previous Page Next Page

SPEC Kit 294: Managing Digitization Activities (September 2006) resources

Help

loading

SPEC Kit 294: Managing Digitization Activities (September 2006) resources

SPEC Kit 294: Managing Digitization Activities (September 2006) resources