Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

146 · SPEC Kit 294
http://dlg.galileo.usg.edu/AboutDLG/CollectionDevelopment.html
University of Georgia
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The Digital Library of Georgia is part of the GALILEO Initiative
© 2006 Digital Library of Georgia
Last modified: November 08, 2006
DLG Portal Service
The DLG Portal Service links historical and cultural collections digitized by the DLG and held locally in GALILEO with digital collections,
materials, sites, items or similar resources held by cultural and/or other non-profit organizations throughout the state and elsewhere by
means of a selective portal service. The core of the portal service is a metadata catalog containing descriptive information about each
resource.
The DLG Portal Service will record metadata about and link to sites meeting the following criteria:
Provides digitized resources for collections representing Georgia's history and culture
Makes the resource available at no cost
Has a plan for ongoing sustainability and maintenance
Respects copyright by ensuring that materials are in the public domain or cleared for public distribution
Priority will be given to sites containing cultural materials digitized in accordance with standard best practices for digital imaging
recommended by the Digital Library of Georgia
Ownership
The Digital Library of Georgia does not claim ownership of digital objects linked to from the DLG Portal Service. Ownership remains with the
originating site. Note that collections digitized and mounted by the Digital Library of Georgia and GALILEO are linked to from the DLG Portal
Service in the same way as other participating sites. Metadata created by the Digital Library of Georgia and included in the DLG Portal
Service remains the property of the Digital Library of Georgia, but may be freely copied and shared as long as credit is given.
Accuracy
Responsibility for accuracy of data, facts, and information presented rests with the institution providing the digital resource. The Digital
Library of Georgia does not warrant any information on the sites linked to by the portal. The Digital Library of Georgia recommends that all
sites have a means of collection information regarding the content accuracy and a policy for site review and revision.
Accessibility
The DLG Portal Service strives to comply with accessibility standards developed as part of the Web Access Initiative of the World Wide Web
Consortium available at http://www.w3.org/WAI/. However, the Digital Library of Georgia does not guarantee that sites linked to by the
DLG Portal will comply with these accessibility standards.
Removal Policy
A site may be removed from the DLG Portal at the discretion of the Digital Library of Georgia for one or more of the following:
Site is not consistently available and reliable
Inaccurate data, facts, or information
Proven violation of copyright
Site or content is no longer available for free to the public
July, 2001
Revised Sept. 2004
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Managing Digitization Activities · 147
http://www.lib.uiowa.edu/dls/criteria1.html
University of Iowa
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Project Selection Criteria
Projects and other digital initiatives are evaluated for how well they help to fulfill the
University’s mission of teaching, research, and service. Consideration must be given to current curriculum
needs, faculty research interests, research trends in the various
subject areas, and the strengths and weaknesses of the University Libraries’ overall
collections. In addition, the inherently shared nature of digital library collections requires consideration of
larger constituencies including scholars at other institutions and the general public and acknowledgement of
existing and prospective projects already being undertaken by other institutions, consortia, and commercial
publishers.
The following criteria will be considered when evaluating potential projects:
1. Does the resource enhance existing library collections?
2. Will the availability of the resource meet a need for increased access to the
material?
3. Does the project meet a preservation need?
4. Are the materials already digitized and in need of classification and bibliographic
control?
5. Does the content have intellectual value as a scholarly resource?
6. Are the materials unique in scope or coverage?
7. Is the project distinct from other projects likely to be undertaken by commercial
publishers or other institutions?
8. Does the project take advantage of the expertise of specific faculty or library staff?
Contact: lib-digital@uiowa.edu

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Managing Digitization Activities · 145
http://dlg.galileo.usg.edu/AboutDLG/CollectionDevelopment.html
University of Georgia
Home » About the Digital Library of Georgia » Collection Development Policy
Collection Development Policy
Digitized Collections
The Digital Library of Georgia, working together with Georgia's libraries, archives, museums, and other institutions of cultural heritage,
provides access to the cultural and historical resources of the state of Georgia through ongoing development, maintenance, and preservation
of online digital collections and resources. Original formats included may be text-based, including manuscripts, letters, diaries, and published
works such as books and pamphlets, photographs, maps, art, artifacts, audio and video, graphic materials including architectural plans and
drawings, and microfilm.
The Audience of the Digital Library of Georgia consists of five segments: Casual User, Student/K-12/Lifelong Learner, Information
Seeker/Hobbyist, Scholar/Researcher, Government/Business Community.
Collections, materials, or items may be nominated for digitization by any interested party using the Digital Library of Georgia Digitization
Nomination Form.
Collections nominated for digitization and/or inclusion in the Digital Library of Georgia will be judged based on the following criteria.
Mission. Proposed materials or collections must conform to the mission of the Digital Library of Georgia and be related to the
culture and history of the state of Georgia.
Restrictions. Materials that are restricted by the donor or other owner will not be digitized unless permission can be obtained.
Copyright. Materials that are clearly in the public domain will be given priority for digitization. Where public domain status is
questionable, a decision will be made on a case by case basis. When materials are under copyright restrictions, they will not be
digitized unless permission is obtained.
Documentation/Description. Materials or collections that are completely or partially described, captioned, labeled, processed, or
cataloged will be given priority for digitization. Other instances will be handled on a case by case basis depending on factors such as
the type and depth of description required, need for research, etc.
Accessibility. Materials that are hard to access due to preservation concerns or are only available to a limited audience due to
security restrictions will be given priority for digitization.
Use. Materials that are heavily used by researchers, other patrons, or staff will be given greater priority for digitization.
Diversity. Materials that represent the cultural, political, social, geographic, and/or economic diversity of the state of Georgia will
be given priority.
Value. Materials that have high research, artifactual, or evidential value and/or are of particular interest to a key audience will have
high priority for digitization.
Potential for Added Value. Materials for which access will be substantially improved by digitization and which have a high potential
for added value in the digital environment will be given priority. Examples of added value that the materials may lend themselves to
include:
Creation and/or addition of supplemental resources to allow users to better understand, navigate, and use the collection
Linkages between materials
Virtual collections of materials based around a creator, topic, subject, or similar theme
New metadata, description, and finding aids in electronic form
The ability to search through the creation of electronic text
New ways to use or analyze the originals
Duplication of Effort. Materials that are publicly available in digital form elsewhere at a level of quality that meets the needs of the
audience of the Digital Library of Georgia will not be digitized. Note that the DLG Portal Service may link to items related to the
mission of the Digital Library of Georgia.
Cooperative Potential. If the materials have the potential to be related to others held by different repositories or organizations,
including materials already digitized or being considered for digitization, the priority for digitization is higher if it is likely that a
cooperative or multi-collection digitization initiative may result.
Availability of Local or Additional Resources. Following on cooperative potential, if a repository or other organization can provide
support in the form of staff time, equipment, or funding -especially at a local basis -to digitize materials to the standards required
by the Digital Library of Georgia those collections may be given greater priority to take advantage of these opportunities.
Technology. Materials for which appropriate technology, processes, and best practices already exist for digitization will generally
have priority. Projects that explore or require implementation of new technologies will be considered depending on the availability of
resources and funding.
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SPEC Kit 294: Managing Digitization Activities (September 2006) resources