Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

22 · SPEC Kit 294
Staffing
5. In the table below, please indicate whether any of the staff who participate in and administer
digitization efforts are centralized in one unit or distributed across the library organization.
Check all that apply. N=66
N Centralized
N=37
Distributed
N=57
Both
N=16
Material selection 66 10 50 6
Material digitization 65 20 37 8
Metadata creation 66 12 45 9
Administration 65 29 30 6
6. If there is a centralized unit for any or all of these activities, please indicate the following:
Name of the unit Title of the head of the unit Title of the position to whom the unit head
reports. N=47
Name of Unit Title of Unit Head Unit Head Reports To
Archives and Special Collections Acting Head, Archives and Special
Collections/Assistant Professor/
Archivist
Associate Dean for Learning
Center for Digital Initiatives Head, Digital Services Associate University Librarian
Digital and Multimedia Center Assistant Director for Information
Technology
Director of Libraries
Digital Collections Program Director Curator-in-Chief, Rare Books Division
Digital Consulting and Production
Services
Associate Director for Digital Library
and Information Technologies
Associate University Librarian for
Digital Library and Information
Technologies
Digital Initiatives Lab Digital Initiatives Lab Manager Digital Initiatives Program Manager
Digital Initiatives Assistant Dean for Scholarly
Communication
Dean of Libraries
Digital Initiatives Digital Initiatives Coordinator Dean of Libraries
Digital Initiatives Program AUL for Technical Services and
Technology
University Librarian
Digital Library Center Director, Digital Library Center Associate Director for Technology
Services
Digital Library Development Services Director, Digital Library Development Deputy University Librarian

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Managing Digitization Activities · 21
“Easy online access to materials.”
“E-commerce.”
“Efforts are currently limited to digitization of library-held materials with improved access as the primary
goal, however, the Digital Production Center has completed two grant-funded fee-based digitization projects
weighed more heavily toward support for classroom teaching and/or specific research.”
“Explore new technologies &issues in building digital collections.”
“Increase the dissemination of scholarly communications.”
“Institutional &library promotion and development.”
“Interest from and appeal to alumni.”
“Online exhibits.”
“Partnerships, collaboration, knowledge sharing.”
“Preservation of the original material through reduced handling of the items.”
“Public relations—exposure of collections to Web users.”
“Representation of Special and Area Studies Collections.”
“Service to users.”
“Support library fundraising/development activities.”
“Web Access.”
4. Are digitization activities managed as discrete, finite projects or as ongoing library functions?
N=66
Finite projects 0 —
Ongoing functions 4 6%
Some of both 60 91%
Other arrangement 2 3%
Please explain the other arrangement.
“Project not completed. Feasibility study only done thus far.”
“We have done a few discrete projects and are doing a larger one with Internet Archive, but also intend
to generally move to ongoing functions. We also have a very large e-Reserve system that does regularized
digitization.”

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Managing Digitization Activities · 23
Digital Library Initiatives IT Manager Director, Library Computing &Media
Services
Digital Library of Georgia Director, Digital Library of Georgia University Librarian and Associate
Provost
Digital Library Production Service Head, DLPS Associate University Librarian
Digital Library Production Services
(DLPS)
Head Director, Content Management
Services
Digital Library Program Head Associate University Librarian for the
Electronic Library
Digital Library Program Digital Library Head Executive Director of ITS.edu Services
and Director, Digital Library Program
Digital Library Program Office Digital Library Program Manager AUL, Technology and Technical
Services
Digital Library Services Coordinator for Digital Initiatives Associate University Librarian and
Director of Collections and Content
Development
Digital Production Center Manager Director of Collections Services
Digital Programs Head of Digital Programs Director, Preservation and Digital
Programs
Digital Services &Development Unit Head Associate University Librarian for
Information Technology Policy &
Planning
Digital Services Department Head of Digital Services Associate Dean for Research and
Access
Digital Technologies Head of Digital Technologies Head of Information Technology
Digitizing and Copying Center Web and Digital Initiatives
Coordinator
Director of Technical Services
Educational Technology Center Director, Educational Technology
Center
Associate Vice President for University
Libraries
e-Reserves Head, Reserve, Media, and Annex
Services
Head of Information Resources
Library Digital Programs Associate Director for Library Digital
Programs
Dean of University Libraries
Library Systems Head, Library Systems Assistant Director, Library Systems
and Facilities
Library Systems and Digital Library
Programs
Director University Librarian

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