Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

118 · SPEC Kit 294
University of Connecticut
7. Technical Aspects
Have you identified all of the technologies that will be needed to deliver your digital collection
online? If so, what are they? If not, how are you addressing the technical aspects of your project?
Do you have an information architecture plan?
Do you have a schematic of the technology solutions that will be integrated so that your digital
collection is made available online?
Is the data you have generated being backed-up on a regular basis?
Have you addressed the short-term preservation of your digital project? In house? Offsite?
Have you addressed the long-term preservation of your digital project? In house? Offsite?

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Managing Digitization Activities · 119
http://www.lib.purdue.edu/spcol/digit/docs.html
Purdue University
Hardware &Software Process MetaData Image Capture Specifications
Home
About Us
Overview
Team
Technical Docum
Digital Collections
e-Archives
Exhibits
George Ade
Related Links
Finding Aids
(opens in a new window
Archives &Special Colle
Digital
Initiatives
Purpose
This document is designed to document the philosophy and decisions that have
been made regarding image capture procedures for archival images. It is
important to maintain a high level of image quality across projects and over
time. By documenting our decisions we hope to decrease the likelihood of
rescanning fragile archival materials. It is also important to choose digital object
formats that are likely to stand the test of time for long term preservation of the
Purdue Libraries archival resources.
Scope
Scanning and file format recommendations for:
Photographs, maps, graphic and text materials
Document hardware description
Document software description
Quality control, file naming, scanner and monitor calibration, targets and color bars, storing images,
and recording and verification of CD-ROMs
General Principles
Scan at the highest resolution for the type of original material
Scan at the highest quality the first time to prevent re-handling of delicate materials.
Create an archival copy of the images on high quality CD-ROM media.
Provide online access copies using NAS storage.
Create access copies stored on stable CD-ROM media.
Create meaningful metadata for image files or collections.
Monitor technology shift and copy to media as needed.
Document a migration strategy for maintaining access to all of our digital resources.
Scan original or first generation item wherever possible.
Minimize on-going costs in favor of one-time expenditures.
Toolkit
The Digital Initiatives Team has endeavored to create a hardware/software architecture that efficiently handles the
large files that will be generated by the project. By appropriately sizing our tools it is expected that labor costs will
be minimized.
Computers

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Managing Digitization Activities · 117
University of Connecticut
Have you attended any training sessions (workshops, institutes, etc.) directly related to your digital
collections project?
Have you acquired any new, significant skills?
Did you acquire these new skills on your own? Via workshops or special training sessions?
Consulting with experts?
3. Funding
Do you have adequate funding to complete your digital collections project?
Have you applied for and/or received any grants?
Have you identified strategies for attracting private funding?
What costs have you incurred in creating your digital collections project? What was purchased?
4. Productivity
Have you investigated intellectual property rights for your project?
Have you secured copyright for the materials to be digitized?
Did you complete a license agreement with an outside party?
Did you complete a partnership document with an outside party?
Have you converted any materials into digital format? If so, how many items? Images? Pages of
text? Did you outsource this work? To whom? How long did it take?
Have you created any metadata? If so, what type? How much?
Have you created any databases? If so, what software did you use? How will the database be
delivered to the Web?
Do you have a website for your digital collections project? Dedicated URL? Written content for
the website? If not, have you taken steps to see that a website is created?
Have you developed mechanisms for compiling user feedback? Analog statistics? Interactive
feedback form online? Focus groups? One-on-one interviews with users?
5. Impact
Can you measure the usability of your digital collections project? In other words, have you
received feedback from users about how easily your digital collection can be searched, how easily
content can be printed out, etc.?
Can you quantify improvements in user access to materials because of your digital collection?
Have you altered your work plan or objectives based upon user feedback?
Have original materials been better preserved/conserved as a result of your digital collection?
Has a collection been processed as a result of your digital collection?
If your digital collection is online, how many users have visited your website? On a given day?
During a given week? Month? How long do users view your digital collection? What comments
have you received from users? Positive or negative?
How much marketing or promotion of your digital collection have you accomplished? In what
forms (meetings, workshops local, regional or national conferences UConn Libraries website,
UConn Libraries Newsletter, UConn Advance, local newspaper, print brochure, etc.)? Have these
promotional efforts made an impact upon usage?
Who or what organizations are linking to your digital collections project online?
6. Priorities
What information architecture do you need to create your digital collections project?
What level of communication have you developed to manage your project?
What policies have you created surrounding the development of your project?
Have you established policies for the preservation of original objects, content selection criteria,
development of new services, or wider digitization potential?

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