Managing Digitization Activities, SPEC Kit 294 (September 2006)

Mugridge, Rebecca L.

Managing Digitization Activities · 47
Material Selection
16. What types of materials does your library digitize? Check all that apply. N=66
Still images, photographs, etc. 64 97%
Archival material 57 86%
Manuscripts 55 83%
Rare books 46 70%
Monographs, complete volumes 40 61%
Audio recordings 39 59%
Moving images, videos, etc. 35 53%
Monograph chapters or other parts 27 41%
Journals, complete issues 27 41%
Journal articles 24 36%
Other material 23 35%
Please describe the other material.
Maps (6 responses)
Newspapers (4)
3D objects (4)
Slides (2)
Prints (2)
Theses and dissertations (2)
State agency publications (1)
EAD finding aids (1)
Exams (1)
Art works (1)
University photographs (1)
Graphic design work (1)
Annual reports (1)

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46 · SPEC Kit 294
We have internal funds, gifts, and grants that pay for
the actual digitization (by a vendor) of the material.
This year it is $50,000. Each unit that provides staff
manages their own budgets. I would estimate that the
total staff expenditure with benefits is in the area of
$150,000 this year.
The Preservation Librarian with the Library Business
Manager monitors the expenditure of grant funds and
funds for the actual digitization. The Mann Library
Director is responsible for the management of staff
funding.
15. In the past five years, how have expenditures on digitization efforts in each of the following
categories changed? Check all that apply. N=63
N Increased
N=55
Decreased
N=13
Stayed about
the same
N=51
Staffing and benefits 61 51 2 8
Hardware acquisition 61 46 3 12
Software acquisition 61 40 3 18
Hardware maintenance 59 31 2 26
Software maintenance 59 33 2 24
Promotion 46 22 2 22
Vendor fees (if scanning is
outsourced to an external vendor)
45 26 4 15
Assessment 45 13 1 31
Other category 8 2 — 6
Please describe the other category.
Increased
Digital Library systems migration Digital archiving Institutional repository
Stayed the Same
Planning

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48 · SPEC Kit 294
17. What are the criteria for selecting material to be digitized? Check all that apply. N=66
Subject matter 60 91%
Material is part of a collection that is being digitized 58 88%
Rarity or uniqueness of the item(s) 52 79%
Material fits criteria for a cooperative digitization project 45 68%
Physical condition 44 67%
Format 42 64%
Other criteria 23 35%
Please describe the other selection criteria.
User requests (6 responses)
Faculty/students needs (4)
High demand for or use of material (3)
Research value (2)
Appeal to donor community
Part of donor agreement
Broadens topical, geographical, institutional representation
Product development and licensing
Material is part of strategic promotional and development goals
Images needed for 50th anniversary program
To support an online or physical exhibit, for e-publications such as electronic books, CDs/DVDs, media-
integrated learning materials
Selected Comments from Respondents
“The project has associated grant funding (e.g., we can digitize for fee). Note that proposers, who may be any
library staff, are asked to speak to multiple other criteria: particularly broad or deep coverage of the subject
area supports the curriculum or existing research builds a critical mass of digital material in a subject area
enhances or promotes a significant strength of our collections meets high or increasing demand for or solves
a problem with access supports collaboration with institutional partners. Any/all of these criteria may be
considered.”

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SPEC Kit 294: Managing Digitization Activities (September 2006) resources