115 ARL Annual Salary Survey 2015–2016 4 Columns labeled “Page,” “Line,” and "Percent" are already filled for you. The numbers in the “Page” and “Line” columns will be used to identify these positions in case of data errors do not change them. Eleven “pages” of 25 lines each have been provided if this is not sufficient to list all positions at your institution, copy and paste lines 1-25 of the last page as needed. 4. Upload Part II using the Web Data Entry Instructions on the mailing website. Entering Data for Part II: Data Upload -Individual Data (Microsoft CSV Form) 1. The “Name/ID#” column is for your internal use, to enter and verify information for staff members by name. ARL does not require that you submit the information in this field to ARL. Please delete this column before sending the file to ARL. Upon receiving this file, ARL will delete any data in this column if you have not deleted them already. 2. The “LibID” will hold your institution’s ARL number, for identification purposes. If you do not know your ARL number, you can find it here: http://www.arlstatistics.org/about/instno. If you leave this column blank, it will be filled in by ARL staff. 3. “Salary” should be entered as it existed on July 1, 2015. Please do not hold up the reporting process for later salary adjustments. Include all filled positions and exclude all vacant positions. Report the actual salary awarded, rather than the total amount paid. Do not adjust part-time salaries to their full-time equivalents ARL will do this during the data analysis and verification stage. Do not include fringe benefits. For employees with dual appointments and/or shared responsibilities, report the actual salary awarded regardless of whether the salaries comes from regular library budget funds or from other sources/departments. If an individual worked at the library for less than the full year covered by the Salary Survey, report the actual salary awarded rather than the salary expenditure. For example, a full time employee whose first day of employment was January 1, 2015 and who earns an annual salary of $40,000 with a dual appointment -1/2 the salary paid by the library and 1/2 paid by another department -would have worked in the library for 6 full months as of June 30, 2015. Report the full salary awarded as of July 1, 2015 ($40,000) on the salary survey, rather than $10,000, which is the library's actual expenditure (sans fringe benefits) for the first 1/2 of the year for 1/2 of this person's salary. Report 100% for Percent FTE to reflect that this employee works a full time schedule. 4. Each position can have only one “Job” code, to be taken from the following list: DIRLIB Dean of Libraries and/or University Librarian (includes Director of Libraries and equivalent titles) ASCDIR Associate Dean/Director ASTDIR Assistant Dean/Director HDMED Head, Medical Library (Human Medicine only) HDLAW Head, Law Library