Footnotes · 51
Question
Number
Footnote
FLORIDA STATE
7.a Large, one-time purchase of ProQuest Congressional in FY11–12 accounts for the percentage decrease to
this year.
7.b FY10–2011 prepayment for resources for FY11–2012 accounts for the increase in spending in 2012–13
because no pre-payment was made in 2011–12.
12 The data is no longer available to compute this information.
22 Increase in unmediated borrowing (UBorrow) from InterLibrary Loan mediated borrowing.
GEORGE WASHINGTON
8.c Responsibility for IT help desk, staffed primarily by student employees, was transferred from the Law
Library to the Law School IT Department. Consequently student wages are lower than previous years.
22 Law Library received fewer requests from its patrons for materials not found in collection.
GEORGETOWN
1, 2 Increase reflects undercount in FY12.
6 Decrease reflects three eliminated positions, several unfilled vacancies, and decreased collections
expenditures.
8.a Decrease reflects unfilled vacancies.
10 Academic and staff fringe benefits.
13.a Corrects separate reporting of Special Collections librarians in FY12.
HARVARD
On July 1, 2012, Harvard University reorganized its library functions, consolidating most of the Access,
Services, Preservation and Digital Imaging Services, and Information and Technical Services staff
into a single entity (the Harvard Library Shared Services). Thus, the number of staff and expenses for
staff directly employed by the Harvard Law School library (Questions 8, 10, and 13) have decreased.
Conversely, the Harvard Law School Library compensates Harvard Library Shared Services through an
assessment that falls under the Other Operating Expenditures category (Question 9).
1 Title count based on total bibliographic records with active holdings in Harvard’s HOLLIS system.
2 Volume counts are an estimate based on item records in Harvard’s HOLLIS system, inflated by 30% to
account for items that are not represented by item records.
4 Electronic book data is organized centrally data is included on Harvard’s MAIN survey.
6, 8, 8.c Prior year correction: The answer to Question 8c should have been $162,000 rather than $2,498,000. This
results in an overstatement on Question 8 (should have been $5,913,000), and Question 6 (should have
been $11,878,000).
7.a, 7.b Includes digitally reformatted materials.
7.c Collections support includes binding, postage and mailing services, records storage, preservation
services, dues and memberships, bibliographic data and consortia. See general footnote for more
information on the Harvard Library reorganization.
10 Harvard’s fringe benefit assessments cover payroll taxes and employee benefits, including (but not
limited to) health and dental coverage, retirement contributions, life and disability coverages.
11 Harvard has different fringe rates for the faculty, professional (exempt), support (nonexempt), and
temporary staff. The rate provided is the rate for professional staff.
12 See the general footnote for more information on the Harvard Library reorganization.
Question
Number
Footnote
FLORIDA STATE
7.a Large, one-time purchase of ProQuest Congressional in FY11–12 accounts for the percentage decrease to
this year.
7.b FY10–2011 prepayment for resources for FY11–2012 accounts for the increase in spending in 2012–13
because no pre-payment was made in 2011–12.
12 The data is no longer available to compute this information.
22 Increase in unmediated borrowing (UBorrow) from InterLibrary Loan mediated borrowing.
GEORGE WASHINGTON
8.c Responsibility for IT help desk, staffed primarily by student employees, was transferred from the Law
Library to the Law School IT Department. Consequently student wages are lower than previous years.
22 Law Library received fewer requests from its patrons for materials not found in collection.
GEORGETOWN
1, 2 Increase reflects undercount in FY12.
6 Decrease reflects three eliminated positions, several unfilled vacancies, and decreased collections
expenditures.
8.a Decrease reflects unfilled vacancies.
10 Academic and staff fringe benefits.
13.a Corrects separate reporting of Special Collections librarians in FY12.
HARVARD
On July 1, 2012, Harvard University reorganized its library functions, consolidating most of the Access,
Services, Preservation and Digital Imaging Services, and Information and Technical Services staff
into a single entity (the Harvard Library Shared Services). Thus, the number of staff and expenses for
staff directly employed by the Harvard Law School library (Questions 8, 10, and 13) have decreased.
Conversely, the Harvard Law School Library compensates Harvard Library Shared Services through an
assessment that falls under the Other Operating Expenditures category (Question 9).
1 Title count based on total bibliographic records with active holdings in Harvard’s HOLLIS system.
2 Volume counts are an estimate based on item records in Harvard’s HOLLIS system, inflated by 30% to
account for items that are not represented by item records.
4 Electronic book data is organized centrally data is included on Harvard’s MAIN survey.
6, 8, 8.c Prior year correction: The answer to Question 8c should have been $162,000 rather than $2,498,000. This
results in an overstatement on Question 8 (should have been $5,913,000), and Question 6 (should have
been $11,878,000).
7.a, 7.b Includes digitally reformatted materials.
7.c Collections support includes binding, postage and mailing services, records storage, preservation
services, dues and memberships, bibliographic data and consortia. See general footnote for more
information on the Harvard Library reorganization.
10 Harvard’s fringe benefit assessments cover payroll taxes and employee benefits, including (but not
limited to) health and dental coverage, retirement contributions, life and disability coverages.
11 Harvard has different fringe rates for the faculty, professional (exempt), support (nonexempt), and
temporary staff. The rate provided is the rate for professional staff.
12 See the general footnote for more information on the Harvard Library reorganization.
