ARL Statistics Questionnaire 2009–2010 · 47
Question 8. Government documents. Report the total number of physical units (pieces) of government documents in paper format
that have not been counted elsewhere. Include local, state, national, and international documents; include documents purchased from
a commercial source if shelved with separate documents collections and not counted above. Include serials and monographs. To
estimate pieces from a measurement of linear feet, use the formula 1 foot = 52 pieces and indicate in a footnote that the count is based
on this estimate. Exclude microforms and non-print formats such as maps or CD-ROMs. Adjust line (1a), i.e., last year’s Volumes
Held, and provide a footnote if you are adding records to the OPAC for government documents previously held but not counted as
part of Volumes Held line (1a).
Question 9. Computer files. Include the number of pieces of computer-readable disks, tapes, CD-ROMs, and similar machine-
readable files comprising data or programs that are locally held as part of the library’s collections available to library clients.
Examples are U.S. Census data tapes, sample research software, locally-mounted databases, and reference tools on CD-ROM, tape or
disk. Exclude bibliographic records used to manage the collection (i.e., the library’s own catalog in machine-readable form), library
system software, and microcomputer software used only by the library staff.
Question 10. Manuscripts and archives. Include both manuscripts and archives measured in linear feet.
Question 11. Cartographic materials. Include the numbers of pieces of two- and three-dimensional maps and globes. Include
satellite and aerial photographs and images.
Question 12. Graphic materials. Include the number of pieces of prints, pictures, photographs, postcards, slides, transparencies,
film strips, and the like.
Question 13. Audio materials. Include the number of pieces of audiocassettes, phonographic discs, audio com pact discs, reel-to-
reel tapes, and other sound recordings.
Question 14. Film and video materials. Include the number of pieces of motion pictures, videocassettes, video laser discs, and
similar visual materials.
Questions 15-21. Expenditures. Report all expenditures of funds that come to the library from the regular institutional budget, and
from sources such as research grants, special projects, gifts and endowments, and fees for service. (For question (18), include non-
library funds; see instruction for question (18). Do not report encumbrances of funds that have not yet been expended. Canadian
libraries should report expenditures in Canadian dollars. (For your information, if interested in determining figures in U.S.
dollars, divide Canadian dollar amounts by 1.0556, the average monthly noon exchange rate published in the Bank of Canada Review
for the period July 2009–June 2010). Please round figures to the nearest dollar.
Question 16a. Monographs. Report expenditures for volumes purchased counted on line (3).
Question 16b. Serial titles. Report expenditures for serial titles counted on line (5a). Exclude unnumbered monographic and
publishers’ series, and encumbrances.
Question 16c. Other library materials. Include expenditures for all materials not reported in Questions (16a) and (16b), e.g.,
backfiles of serials, charts and maps, audiovisual materials, manuscripts, etc. If expenditures for these materials are included in lines
(16a) and/or (16b) and cannot be disaggregated, please report U/A and provide a footnote. Do not include encumbrances.
Question 16d. Miscellaneous expenditures. Include any other materials funds expenditures not included in questions
(16a)-(16c), e.g., expenditures for bibliographic utilities, literature searching, security devices, memberships for the purposes of
publications, etc. Please list categories, with amounts, in a footnote. Note: If your library does not use materials funds for non-