Author Addenda, SPEC Kit 310 (July 2009)

Fischer, Karen

SPEC Kit 310: Author Addenda · 37
16. What department (or group) has taken a leadership role in promoting the use of an author
addendum to authors affiliated with your institution? Check all that apply. N=43
Library 43 100%
Faculty senate 10 23%
Provost office 7 16%
Campus legal office 5 12%
Other 14 33%
Please identify other department or group.
Academic Technology.
Associate VP for Research/VP for Research Office.
California Digital Library.
California Digital Library, eScholarship program. http://repositories.cdlib.org/escholarship/
Contracts and Grants.
Copyright/Licensing Office.
Office of Research.
Office of Research Support.
Office of the Executive VP for Research.
Office of the Vice President for Research and Economic Affairs Office for Research and Sponsored Projects.
Office of VP for Research.
Scholarly Communications Committee.
The Faculty Board advising the Library.
Scholarly Communication Committee, Faculty Senate Library Committee, and Library Representatives (convened by
the Library) have all discussed the author addenda in the contexts listed above.

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36 · Survey Results: Survey Questions And Responses
Promoting an Author Addendum
15. In what context is use of an author addendum being promoted to authors affiliated with your
institution? Check all that apply. N=43
Compliance with public access policies 36 84%
Deposit of authors’ works in a digital repository 32 74%
Author sharing of their work 30 70%
Use of authors’ works in teaching 28 65%
Institutional intellectual property management 13 30%
Other 7 16%
Please describe other context.
Authors retain rights to reuse of their work.
Fair use guidelines on using material in teaching.
In the context of the economics of scholarly publishing. We have been saying for a decade that the current
scholarly publishing economics are not sustainable.
Information on scholarly communication.
Other issues do come up in the context of face-to-face training, but the primary concern is compliance.
Reuse of works in future publication. Control of uses to prevent improper uses by copyright transferee. Promotion
of Open Access for publications.
Reuse of work.

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38 · Survey Results: Survey Questions And Responses
Author Education
17. What kinds of activities is your library engaged in to educate authors affiliated with your
institution about using an author addendum? Check all activities that the library has used. Check
up to three of those that seem to have been the most effective (this is not a ranking). N=43
Activity N Have Used
N=43
3 Most Effective
N=35
Presentations to faculty 37 37 23
One-on-one visits with faculty/graduate students 31 31 22
Handouts/brochures/posters (such as SPARC’s
Author Rights brochure and poster)
28 28 6
Presentations to graduate students 26 26 9
Author addendum Web site 26 26 9
Letters/e-mails to authors 20 20 5
Blog posts 15 15 —
One-on-one visits with institution administrators 14 14 5
Author addendum FAQ 12 12 3
Videos/tutorials posted to a Web site 5 5 2
Other activity 11 11 2
Please describe other activity. N=11
Most Effective
Guest speakers from outside the university, for example John Willinsky.
Other activity includes a 2005 Scholarly Communication Symposium. We also use copyright questions to the
Copyright Committee as an opportunity to make faculty aware of the Open Access Publication Fund and the
SPARC addendum.
Other
Library presentation to Council of Deans.
Scholarly communication Web site.
Addenda are discussed on IR site.
Annual Scholarly Communication Colloquium series that addresses a different topic each year. Faculty find out
about the institutional repository, open access, electronic publishing and similar topics. Presentation to Senior
Administration of the University in a group setting.
Committee meetings described earlier have helped to inform the campus. The veterinary librarian wears an open
access t-shirt once each week. We use PLOS promotional materials in displays. We use the MIT video.

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SPEC Kit 310: Author Addenda (July 2009) resources